Administrative Program Support 1

About the role

The Administrative Program Support 1 provides vital administrative and operational assistance to a department, ensuring smooth coordination of faculty and departmental activities.

Responsibilities

• Process faculty appointments by gathering personnel data, transcripts, and verification documents.
• Maintain and update the faculty database using Excel.
• Create and distribute faculty biographies for website updates and newsletters.
• Contact faculty to collect goals, achievements, CVs, and productivity information.
• Prepare faculty evaluations and assist with promotion processes.
• Develop PowerPoint presentations for meetings and conferences.
• Arrange travel for interviews, process reimbursements, and coordinate scheduling.
• Maintain minutes of departmental meetings and manage departmental calendars.
• Handle incoming mail, calls, and work order requests.
• Support the Faculty Lounge and conference room scheduling.
• Perform additional duties as assigned.

Qualifications

• High School Diploma or GED required; transcripts needed.
• Four years of administrative experience, or an Associate’s Degree with two years of experience, or a Bachelor's Degree.
• Strong customer service, computer, communication, and multitasking skills.
• Ability to work independently with professionals.