Administrative Professional 2 - Hamilton County - PN20064032

About the role

ODOT District 8 is seeking to fill an Administrative Professional 2 position. This role will serve as the Business & Operations Coordinator for Hamilton County, as well as any additional counties assigned.

Contact: Tina Sanders, Phone: 513-933-6566

Responsibilities

• Assist management with monitoring the budget
• Purchasing & receiving materials
• Submit & track purchase order usage & balance orders daily
• Process payments of invoices & paycard purchases
• Create & maintain paycard records &/or spreadsheets
• Ensure data is entered accurately into the Enterprise Information Management System (EIMS) within established time frames
• Record, adjust, and monitor inventory on a routine schedule & within established time frames; verify monthly inventory spot checks & ODOT fuel reconciliations are completed
• Assist management with the overtime roster & serve as coordinator for the boot, jacket & uniform programs
• Relieve Transportation Administrator (TA) & Transportation Managers (TM) of routine administrative duties; research & analyze materials, information & programs based upon input & analysis of data into data information systems (e.g., EIMS, BI Graphical Query Language (GQL)); make recommendations regarding highway maintenance program activities based upon analysis (e.g., prepare reports & presentations illustrating results of analysis & recommendations utilizing a computer & related software (e.g., Microsoft Word, Excel, PowerPoint))
• Provide technical information & advice to TA & TMs to aid in decision‑making (e.g., create & run queries depicting operational performance; create forms & spreadsheets for budgeting, inventory, & other county functions)
• Assist in developing new procedures related to established program policy; serve as liaison between TA/TMs & subordinates; transmit decisions & directives & represent TA/TMs at meetings when required
• Support District's asset management program (e.g., run reports using a computer & related software, check progress & chart accomplishments, compare to annual work plan & identify potential gaps)
• Manage the county's business functions; prepare & monitor budgets; assist with payroll; process bills for payment; search purchasing contracts; track purchase orders; pay invoices; purchase materials (e.g., road supplies, salt, fuels, lubricants, propane, guardrail, order road signs)
• Maintain records utilizing a computer & related software (e.g., Microsoft Word, Excel)
• Serve as county liaison for variety of ODOT programs (e.g., boot, jacket, & uniform coordinator); maintain variety of county records; prepare facility for meetings; take minutes at meetings & publish & distribute them; schedule meetings; manage the office's calendar &/or e‑mails; manage equipment availability list; perform callouts; call Ohio Utilities Protection Service (OUPS) to ensure sites are safe before beginning projects; perform inventory spot checks; serve on annual meeting committee; serve as Safety Liaison
• Assist supervisor with the overtime roster & tracking progress on operational activities (e.g., mowing, road material usage, bi‑weekly plow blade inventory, & track all county employee training)
• Initiate facility‑related repairs & maintenance with District facility staff
• Assist with construction support activities (e.g., daily diaries, data entry into SiteManager, scanning project documentation, documentation storage)
• Perform public relations duties (e.g., inform Public Information Officer of stories which may be good topics for newsletter &/or newspaper articles)
• Greet