Administrative Professional 1 - 20021014

Ohio Reformatory for Women – Full-time classified position in Marysville, OH.

Responsibilities

• Type, proofread, and edit typed documents.
• Copy, scan, distribute, post, and/or file correspondence, reports, and memos.
• Prepare various documents (e.g., compose, type, obtain signatures).
• Perform routine administrative duties (e.g., compose and respond to routine correspondence and verbal requests not requiring supervisor’s personal attention).
• Produce typed copies of staff correspondence, schedules, logs, and responses.
• Research, retrieve, and enter data into the DOTS Portal system or other applicable programs.
• Direct telephone inquiries from the public to appropriate staff members.
• Input data entry into ORAS as needed.
• Maintain and provide documentation required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies, and/or procedures.
• Interact with other departments to provide information and compile data.
• Receive, sort, review, and distribute all incoming/outgoing mail, correspondence, and directives.
• Schedule and provide clerical support for appointments, meetings, special projects, video in-reach, virtual hearings, and virtual funeral visits.
• Perform general clerical tasks (e.g., answer telephones, file, order supplies, manage inventory, copy documents, maintain calendars and itineraries).
• Review visiting applications for completeness and enter data into the DOTS Portal System.
• Coordinate and ensure processing of routine tasks.
• Set up and maintain (e.g., organize, alphabetize, and file) correspondence, forms, and reports.
• Create new files and purge records in accordance with applicable retention schedules.
• Manage appointment schedules, notify personnel of schedules, and make arrangements for meetings.
• Provide clerical support to other offices as assigned.
• Serve on committees and attend meetings, seminars, conferences, and in-service training as required.
• Ensure work area is secure, clean, and orderly.
• Provide other related clerical support as required.
• Perform other duties as assigned.

Requirements

• One year of training or experience in secretarial science or business office applications.
• For positions requiring technical terminology, six months of training or experience in relevant technical terminology.
• Equivalent of the Minimum Class Qualifications for Employment noted above.

Skills

• Administrative Support/Services
• Computer Literacy
• Clerical & Data Entry
• Attention to Detail
• Organizing and Planning
• Time Management

Pay

$22.59 per hour.

Schedule

Full-time.