Administrative Operations Coordinator

About the role

The Joint Engineering Program Operations Coordinator provides program, financial, human resources, and administrative support for the UMSL / WashU Joint Engineering Program and related externally supported engineering initiatives. The position helps ensure that program activities, student employment processes, sponsor billing, reporting, and stakeholder communications are completed accurately, timely, and in alignment with program priorities, funding requirements, and university practices. The role serves as a key operational liaison among program leadership, student employees, sponsors, technical teams, Sponsored Programs, and other internal partners while supporting a student-centered and industry-connected engineering environment.

Schedule

30 hours per week, Monday - Friday.

Responsibilities

• Provide program, financial, human resources, and administrative support for the Joint Engineering Program and related initiatives.
• Ensure timely and accurate completion of program activities, student employment processes, sponsor billing, reporting, and stakeholder communications.
• Serve as a key operational liaison among program leadership, student employees, sponsors, technical teams, Sponsored Programs, and other internal partners.
• Maintain alignment with program priorities, funding requirements, and university practices.

Requirements

• A Bachelor's degree or an equivalent combination of education and experience.
• One year of experience from which comparable knowledge and skills can be acquired.
• Authorization to work in the United States (the University will not sponsor employment visas for this position).

Qualifications

• Proficiency with Microsoft Office, especially Excel, and comfort using Adobe, Teams, Zoom, and other administrative or program systems.
• Demonstrated ability to manage multiple deadlines, maintain accurate records, and communicate clearly with internal and external stakeholders.
• Demonstrated ability to work independently and collaboratively while maintaining confidentiality, accuracy, and strong customer service.

Pay

Anticipated hiring range: $19.25/hour - $27.40/hour.

Benefits

This position is eligible for University benefits, including:

• Medical, dental, and vision plans.
• Retirement benefits.
• Paid time off.
• Short- and long-term disability.
• Paid parental leave and paid caregiver leave.
• Educational fee discounts for all four UM System campuses.

For additional information, visit the Faculty & Staff Benefits website.