Administrative / Office Assistant

About the role

The successful candidate will be responsible for construction billing for two divisions, project file compilation, job costing on completed projects, commissions, employee files and state licensing. service & inspection invoicing for two divisions, preparation & management construction reports, database maintenance for two divisions, the billing and maintenance of service contracts. Provide support for the entire office.

Responsibilities

• Construction billing for two divisions
• Project file compilation
• Job costing on completed projects
• Commissions, employee files and state licensing
• Service & inspection invoicing for two divisions
• Preparation & management construction reports
• Databse maintenance for two divisions
• Billing and maintenance of service contracts
• Support for the entire office

Requirements

• Seek to embody our mission of protecting life and property
• Professionally answer phones and greet guests
• Interact with customers, vendors and co-workers in a professional manner
• Must be proficient with Microsoft Office (Word, Excel and Outlook)
• Must be able to work sitting at a desk for the standard eight-hour workday
• Work within a team to collaborate, problem solve, and learn in a fast-paced environment
• Work with the Manager, Scheduling Coordinator, and other office staff to ensure a seamless process from scheduling to billing
• Assists the low voltage department and other divisions as needed
• Keen attention to detail and accuracy
• Assists with special projects, as necessary
• Must be a professional team-player

Qualifications

• Associate degree (A.A.) or equivalent, from two-year college or technical school; or minimum of two years related experience and/or training; or equivalent combination of education and experience

Skills

• Strong computer skills, including proficiency in Microsoft Excel, Word and other MS Office products

Benefits

• 401(k) / 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Voluntary insurance
• Company phone or allowance
• Logo attire
• Employee assistance program
• Flexible spending account
• Health savings account
• Opportunities for advancement
• Paid time off
• Holiday pay
• Professional development assistance
• Referral program
• Retailer plan
• Payment frequency: biweekly
• Accident & critical illness benefits
• Hospital indemnity benefits
• Pet insurance
• Wellness benefits