Administrative / Office Assistant

Roles and Responsibilities

• Manages and maintains the PM’s calendar and all scheduling in real-time preventing conflicts
• Prioritizing emails and phone calls, gathering documents to prepare for meetings, and taking meeting minutes
• Helps manage the day-to-day production on specific projects to help the team meet deadlines accurately
• Effectively filters and coordinates internal and external requests
• Provides general support to visitors
• Develops and maintains a filing system, types, copies, scans, binds, etc.
• Maintains contact lists
• Handles confidential information with absolute discretion
• Supports reception during breaks, days off, or sick days

Minimum Requirements

• A High School Diploma or equivalency
• Minimum three years of administrative support experience, preferably in the A/E industry
• Excellent written and verbal communication skills
• A strong desire to excel in a fast-paced, challenging, and client-focused environment
• Strong organizational skills
• The ability to interact with senior management, external client organizations, and vendors on a professional level
• Proficiency in Microsoft Office (Word, Excel)
• Knowledge of Bluebeam Revu and Adobe is a plus
• Experience with various technology platforms such as SharePoint, GoToMeetings, or Zoom
• Bilingual - English & Spanish is preferred

Employee Benefits & Perks

• 401K
• Flexible paid vacation
• Parking included