Administrative Materials Coordinator - Camps

Responsibilities

• Manage ordering systems and oversee procurement processes
• Cooking logistics and supply chain requirements, utilizing food service management systems
• Maintain high-level internal and external communications, including detailed reporting
• Support administrative material status, tracking reports, and data analysis for operational decision-making
• Review material system databases to verify product details, supplier information, and newly added items
• Audit food service and housekeeping supply pricing to ensure competitive rates, contract compliance, and cost control
• Facilitate coordination and clear communication between vendors, procurement, and operational teams
• Handle price validation processes, including reviewing quotes, verifying cost changes, documenting adjustments, and ensuring proper system updates
• Assist in identifying cost-saving opportunities and recommending alternative products or sourcing strategies
• Respond to requests from procurement staff, camp management, chefs, and vendors in a timely and professional manner
• Assist accounts payable personnel by verifying pricing accuracy and providing supporting documentation required to process invoices

Qualifications

• High School Diploma or GED equivalent
• Minimum three (3) years’ experience as a field material coordinator
• Experience in shipping/receiving/warehousing materials
• Familiarity with inventory and catalog management system platforms
• Strong analytical skills and ability to coordinate effectively with internal teams and external partners
• Advanced skillset with Microsoft Office Suite (Microsoft Word, Excel, Outlook)
• Excellent communication skills
• Ability to work independently and across distributed teams