Administrative Manager - Department of Medicine

About the role

The Administrative Manager oversees the administrative, operational, and financial activities of a department, medical care unit, or division. This role ensures the successful coordination and delivery of day-to-day operations, including budgetary oversight, staffing, residency, and administration of policies and procedures.

Responsibilities

• Establishes major schedules, task assignments, and allocates manpower, space, and equipment to ensure conformance with departmental goals and objectives.
• Administers departmental contracts and grants in accordance with Mount Sinai Health System policies and sponsor requirements, including maintenance of records, reports, controls, and conditions governing expenditure of funds.
• Recommends changes in operational policies and procedures to ensure compliance with organizational guidelines.
• Ensures activities comply with federal, state, and local regulations and/or guidelines.
• Assists in determining fiscal requirements and prepares budgetary recommendations; monitors, verifies, and reconciles expenditure of budgeted funds while ensuring adherence to budget parameters.
• Maintains liaison with all levels of administration, faculty, and/or outside organizations to coordinate operational activities, accomplish directives, and resolve problems.
• Prepares operational and financial reports and analyses, presenting progress, adverse trends, and appropriate recommendations or conclusions.
• Serves as the department’s liaison with administrative and professional staff regarding policies and procedures, personnel administration, grant administration, and budgetary preparation and control.
• Interprets and administers personnel policies such as hiring, performance appraisals, training, staff disciplinary activity, and salary recommendations, ensuring compliance with federal, state, and local regulations regarding equal pay and equal employment.
• Assists in planning short- and long-range goals for the department, unit, or division, including preparing and evaluating proposals to implement new programs and expand existing ones.
• Assists in implementing quality assurance programs and monitoring activities to meet standards and regulations of accrediting agencies.
• Performs other related duties.

Requirements

• Bachelor’s degree in a business-related field. Master’s degree preferred.
• 5+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles, and coordination of one or more major administrative functions.

About the employer

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care and transforming healthcare through innovation, education, and collaboration.

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees across eight hospitals, over 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. We advance health for all people by tackling complex healthcare challenges, leveraging cutting-edge research, and integrating innovative approaches like artificial intelligence and informatics.

We are consistently ranked among the top hospitals by U.S. News & World Report, including high "Honor Roll" status, and are recognized for excellence in specialties such as geriatrics, cardiology, orthopedics, and more. Our Icahn School of Medicine is a leader in National Institutes of Health funding, and our hospitals are globally recognized for their innovation and quality of care.

Pay

The salary range for this role is $66,482.07 - $130,000 annually. Actual salaries depend on experience, education, and operational need and do not include bonuses, incentive pay, or other forms of compensation.