Administrative Manager

About the role

The Administrative Manager supports the General Manager with all Human Resources, Financial and Payroll responsibilities. We are seeking customer service-oriented professionals.

Responsibilities

• Full-cycle recruiting responsibilities including reviewing new applications, scheduling & hosting interviews, and hiring candidates through the Application Tracking System – Jobvite
• Create and maintain employee files - complete all new hire EEO/AAP documents and onboarding paperwork
• Manage driver & staff payroll and leaves of absence, including, employee FMLA tracking
• Educate employees on benefits provided
• Quality Assurance Checks ensuring compliance with background checks, drug and alcohol screens, and E-Verify requirements
• Support employees with internal and external transfer requests and procedures
• Maintain daily and monthly operational reports for services provided, Fixed Route, ZIPS Paratransit, Micro Transit
• Maintain daily operational data for monthly invoicing
• Complete invoicing process monthly
• Payroll data entry, payroll processing and reconciliation
• Maintain personal data and records
• Farebox counting, bank deposits and reconciliation
• Fare card sales, invoicing, bank deposits and reconciliation
• Aid with preparation of monthly and annual financial reports
• Aid for cost analysis in collective bargaining
• Type, prepare, and maintain all union negotiation proposals
• Serve as “Confidential “staff member” to GM
• Human resources functions such as ensuring adherence to personnel budgets during hiring and other budget-related tasks
• Other duties as required

Qualifications

• Experience In Payroll Entry And Reconciliation
• Experience in Human Resources
• Experience in accrual-based accounting
• Experience in financial analysis
• Experience in MS Office, Excel required
• Experience in data reconciliation required
• Good communication skills

Physical Requirements

• Work outside in varying temperature, weather, and humidity conditions-100% of the job is performed outside, work alone and in remote locations
• Sit for extended periods (up to 6–8 hours per day); frequently walk for long distances and on possible sloped ground or slippery and uneven surfaces
• Push and pull objects up to 5pounds, occasionally throughout the workday; lift material weighing up to 5 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level
• Withstand heavy traffic areas while performing the duties of the job; tolerate exposure to considerable amounts of dust, vehicle fumes and noise

Benefits

• Vacation: minimum of two (2) weeks
• Sick days: 5 days
• Holidays: 12 days; 8 standard and 4 floating
• Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability