Administrative Manager

About the role

Safety is paramount at SYOXSA. All employees are expected to perform job responsibilities safely and efficiently while abiding by government regulations and company policies. SYOXSA employees are expected to meet and follow the company’s Core Values:

• Safety First
• Provide Service with a Passion
• Do it Right the First Time
• Be Proactive… Do Something
• Always improve yourself… Keep Growing
• Foresee Customer Needs… Bring Surprise
• Be Grateful Every Day

A positive attitude is a requirement of all employees. In addition, all employees are required to treat colleagues, customers, suppliers and SYOXSA property with respect.

Responsibilities

The primary responsibilities of the role include:

• Supervise, train, and evaluate the Staff Accountant, Pricing & Asset Analyst, and AR & Invoicing Specialist
• Produce monthly financial statements and oversee general-ledger reconciliations, journal entries, and the month-end closing process
• Produce and analyze financial results, budgets, cash flow, expenses, and profitability for management
• Manage accounts receivable, invoicing, collections, credit limits, aging, and customer account disputes
• Oversee accounts payable, vendor invoice processing, approvals, reconciliations, and payment schedules
• Manage recruiting, onboarding, employee records, payroll coordination, benefits, leave, performance evaluations, and employee relations
• Help maintain compliance with applicable employment, tax, accounting, and record-retention requirements
• Oversee customer pricing, margin analysis, asset tracking, rental billing, and inventory or asset discrepancies
• Maintain appropriate internal controls and written administrative procedures
• Coordinate with external accountants, auditors, tax professionals, banks, insurance providers, and other advisors

Requirements

The role requires:

• At least 5 years of proven successful Office Management, Human Resources, Business Management or Finance, Accounts Receivable, and Administrative Management experience
• Knowledge of Employee laws in Texas and New Mexico
• Average tenure of at least 2 years over the past 5 years; fewer than 3 employers over the past 5 years
• Bilingual English/Spanish preferred with nearly perfect grammar
• Proficient in Microsoft Office suite (especially Excel & Outlook Emails) and Adobe Acrobat, and overall advanced computer competence required
• Strong problem solving, critical thinking, coachability, interpersonal, organizational, and verbal/written communications skills
• Bachelor’s degree in human resources, business administration, or accounting required

Benefits

The company offers the following benefits:

• Health insurance
• Paid time off (vacation, holidays, weekends)
• Profit sharing
• Vision insurance
• 401(k)
• Bonus based on performance
• Competitive salary
• Dental insurance
• Employee discounts
• Company Laptop
• Company Cell Phone
• Training
• Career growth opportunities