Administrative Manager

Duties & Responsibilities

• Exercises discretion in the daily coordination of administrative staff
• Provides input in business and strategic planning
• Helps with coordination of facility operations, procurement and inventory of IT and clinic equipment
• PARTNERS WITH HUMAN RESOURCES BY COMPLETING ASSIGNED EMPLOYEE UPDATES ON PERFORMANCE, EMPLOYEE RELATIONS, RECRUITING, ONBOARDING/OFFBOARDING AND TRAINING
• CORPORATE ADMINISTRATIVE MANAGER WILL BE RESPONSIBLE FOR INDEPENDENTLY MANAGING THE CLINICAL ADMINISTRATION PROCESS IN ASSIGNED PATIENT CARE FACILITIES
• ESTABLISHES AND MONITORS BUSINESS PROCESSES TO ENSURE EFFECTIVE AND EFFICIENT OPERATIONS WHILE ENSURING THAT THE HIGHEST LEVEL OF CUSTOMER SERVICE IS PROVIDED TO INTERNAL AND EXTERNAL CUSTOMERS
• COORDINATES THE MANAGEMENT OF ACTIVE PATIENT CASES IN THE WIP WITH ALL PARTIES INVOLVED TO KEEP CASES MOVING FORWARD IN A TIMELY MANNER. RESOLVES COMPLAINTS
• ENSURES THE PROCUREMENT OF MEDICAL DOCUMENTATION FROM PHYSICIANS, PHYSICIAN ASSISTANTS, NURSE PRACTITIONERS, THERAPISTS, NURSING FACILITIES, AND HOSPITALS THROUGH DIRECT LIVE/PHONE COMMUNICATION, FAX, AND EMAIL AS APPROPRIATE
• COLLABORATES WITH VERIFICATION, AUTHORIZATION, AND BILLING TEAMS TO SECURE INSURANCE AUTHORIZATIONS FOR PATIENT CASES, FINANCIAL RESPONSIBILITY, AND MEDICAL DOCUMENTATION REQUIREMENTS
• DIRECTS PATIENT COMMUNICATIONS FOR SCHEDULING, FINANCIAL RESPONSIBILITY DISCUSSIONS, PROCUREMENT OF MEDICAL DOCUMENTATION FROM THEIR REFERRAL SOURCE(S) THROUGH DIRECT LIVE/PHONE COMMUNICATION, FAX, AND EMAIL AS APPROPRIATE
• ENSURES ACCURATE PATIENT, BILLING, INSURANCE INFORMATION, VERIFICATION, AND PREAUTHORIZATION IS OBTAINED AND MAINTAINED IN PATIENT FILES AND THE BILLING SYSTEM
• MAY ASSIST WITH COLLECTION OF MONEY ASSOCIATED WITH COPAYMENTS, DEDUCTIBLES, AND OTHER FINANCIALLY RELATED ITEMS AS NEEDED. THIS MIGHT INCLUDE DEPOSITING COMPANY FUNDS INTO COMPANY BANK
• UPDATES JOB KNOWLEDGE BY PARTICIPATING IN EDUCATIONAL OPPORTUNITIES; READING PROFESSIONAL PUBLICATIONS; MAINTAINING PERSONAL NETWORKS
• COMPLIES WITH CORPORATE COMPLIANCE AND HIPAA REQUIREMENTS
• ADESSUES SAFETY REGULATIONS; COMPLIANCE WITH MEDICARE AND OTHER GOVERNMENTAL REGULATIONS; COMPLIANCE WITH BLOODBORNE AND OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) REQUIREMENTS
• PERFORMS OTHER DUTIES AND SPECIAL PROJECTS AS ASSIGNED

Supervisory and/or Leadership Responsibilities

• A FULL RANGE OF SUPERVISION ACTIVITIES, TRAINING, EVALUATION, COUNSELING, AND RECOMMENDATION FOR TERMINATION. THIS INCLUDES, BUT IS NOT LIMITED TO, EFFECTIVELY COMMUNICATING ORGANIZATIONAL POLICIES AND OTHER INFORMATION TO SUBORDINATES, AND ENSURE THAT EMPLOYEES HAVE A CLEAR UNDERSTANDING OF THEIR RESPONSIBILITIES.

Qualifications

• ABILITY TO INTERACT WITH CLINICAL AND NON-ClinICAL PERSONNEL, PATIENTS, AND CAREGIVERS IN A PROFESSIONAL AND RESPECTFUL MANNER
• RELEVANT EXPERIENCE WITH BUSINESS FUNCTIONS (HR, FINANCE ETC.)
• KNOWLEDGE OF FISCAL PLANNING, BUDGETING AND REPORTING
• UNDERSTANDING OF RELEVANT LAWS AND REGULATIONS
• ABILITY TO LEAD THE TEAM IN WORKING COLLABORATIVELY WITH A TEAM APPROACH
• PROFICIENT IN MS OFFICE AND DATABASES
• OUTSTANDING COMMUNICATION AND INTERPERSONAL SKILLS
• ABILITY IN CRITICAL THINKING AND PROBLEM-SOLVING
• DEMONSTRATE EXCELLENT ORGANIZATIONAL, ANALYTICAL, AND TIME MANAGEMENT SKILLS

Minimum Qualifications – (Education, Experience, Certification, & Licensure)

• ASSOCIATE’S DEGREE OR EQUIVALENT COMBINATION OF EDUCATION AND EXPERIENCE. BACHELOR’S DEGREE PREFERRED
• MINIMUM THREE (3) YEARS OFFICE ADMINISTRATIVE HEALTHCARE EXPERIENCE
• MINIMUM THREE (3) YEARS OF EXPERIENCE WITH EMR/ELECTRONIC HEALTH/MEDICAL RECORD SYSTEMS (PREFERABLY OPIE)
• VALID DRIVER'S LICENSE WITH NO RESTRICTIONS

Benefits

• MEDICAL
• VISION
• DENTAL
• HEALTH SAVINGS ACCOUNT WITH EMPLOYER CONTRIBUTION
• FLEXIBLE SPENDING ACCOUNT OPTIONS
• COMPANY-PAID LIFE INSURANCE POLICY
• PAYED TIME OFF
• COMPANY HOLIDAYS
• FLOATING HOLIDAYS
• 100% COMPANY-PAID SHORT & LONG-TERM DISABILITY
• 401K MATCH UP TO 3.5%