Administrative Manager

About the role

NEXGEN Asset Management is seeking a versatile, highly organized, and proactive Administrative Manager to oversee key operational functions and directly support our President and CEO. In this role, you will act as a pivotal link across recruitment, human resources, payroll operations, risk and compliance administration, and executive support. The ideal candidate thrives in a dynamic environment, possesses strong communication skills, and seamlessly manages competing priorities across talent acquisition, business development, project delivery, and internal office administration. This full-time role is based in our Sacramento, CA office.

Responsibilities

• Talent Acquisition & Recruiting: Collaborate with team leads and executives to draft, refine, and post compelling job descriptions across relevant job boards and hiring channels.
• Serve as the primary hiring manager contact to review applications, screen incoming candidates, and conduct initial screening interviews.
• Schedule and coordinate second-round and final interviews between qualified candidates and the internal hiring team/executives.
• Human Resources & Payroll Administration: Process regular employee payroll accurately and on schedule, manage time tracking, resolve payroll inquiries, and maintain payroll records.
• Lead the end-to-end onboarding experience for new hires, including payroll and tax setup, documentation, orientation, and system integration.
• Oversee employee benefits administration (open enrollment, plan updates, payroll deductions, broker coordination, and employee inquiries).
• Serve as the primary point of contact for employee administrative questions, personnel record updates, and general internal policy guidance.
• Compliance & Insurance Operations: Request, track, process, and issue Certificates of Insurance (COIs) for new and existing clients to ensure active contractual compliance.
• Assist in maintaining vendor, client, payroll tax, and corporate compliance logs and records.
• Executive Support & Core Operations: Provide administrative backing to the President & CEO across business development, contracting, and project delivery initiatives.
• Help assemble, track, and archive client contracts, agreements, and business development materials.
• Coordinate logistics, documentation, and reporting to ensure smooth execution of client projects.
• Maintain smooth daily operations for the Sacramento office.

Requirements

• Education: Bachelor's degree in business administration, Communications, HR or related field.
• Experience: 7+ years of administrative, office management, or executive support experience (direct experience with full-cycle recruiting coordination, payroll, HR, or compliance strongly preferred).
• Technical Skills: Proficiency with Applicant Tracking Systems (ATS), payroll platforms, modern office productivity suites (e.g., Microsoft Office 365, Google Workspace), and electronic document management tools.
• Communication: Exceptional verbal and written communication skills with high precision, professional presentation, and strong attention to detail.
• Discretion & Judgment: High degree of professionalism, confidentiality, and reliability when handling candidate data, sensitive payroll, HR, and executive matters.
• Adaptability: Ability to prioritize effectively and work independently in a hybrid environment.

Benefits

• Paid Time Off (PTO): Starts at 15 days per year, increasing by 8 hours for each additional year of service (capped at 200 hours).
• Paid Sick Leave: 40 hours per year.
• Retirement Planning: 401(k) plan eligible after 3 months of service with up to a 4% company match.
• Healthcare: Competitive health, dental, and vision insurance options.
• Holidays: Standard paid company holidays.