Administrative Hearing Clerk Assistant

This is a full-time, regular state position governed by the Civil Service Rules, located in Oklahoma City, OK. Compensation is up to $55,000 based on education and experience.

About the role

The Oklahoma Medical Marijuana Authority (OMMA) is seeking an Administrative Hearing Clerk Assistant. Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges and help OMMA excel in its mission.

Responsibilities

• Tracks all cases filed; maintains hearing dockets; prepares digital and hard folders; schedules administrative hearings.
• Accepts and file-stamps all pleadings filed by parties.
• Dockets and processes all pleadings, documents, and any other records received in a case.
• Reserves and prepares the courtroom for hearings.
• Prepares all documentation related to the administrative hearings; develops and maintains a system to organize all documents related to the hearings.
• Communicates with judges, managers/supervisors, and legal staff regarding hearing issues and/or questions.
• Tracks all activities related to hearings; monitors for returns of service before hearings; monitors for dismissals, continuances, or orders to conclude hearings.
• Provides administrative support to the Operations Department; schedules meetings; screens phone calls and receives visitors; provides information and referrals to appropriate department/employee; handles routine matters.
• Other duties, as assigned.

Requirements

• Bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
• Knowledge of spelling, punctuation, and business English; business mathematics; modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.
• Ability to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Preferred Qualifications

• One year of experience as a hearing or court clerk, paralegal, or legal assistant.
• Experience with Microsoft Office products such as Word, Excel, and Outlook.

Skills

• Critical thinking and problem-solving.
• Organizational and administrative support.
• Effective communication with legal staff and stakeholders.

Benefits

OMMA offers a comprehensive benefits package, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Physical Demands and Work Environment

• Work is typically performed in a climate-controlled office setting with moderate noise levels.
• Requires long periods of sitting and daily use of computer and phone.
• Employee must be able to talk, stand, walk, and reach with hands and arms.

Note: You are ineligible for OMMA employment if you or your close relatives have a direct or indirect interest in a licensed medical marijuana business, including pending license applications, board membership, or financial interest in such a business.