Administrative/Executive Assistant 5

Estimated start date: 28 August 2026 | Location: Boise, Idaho

About the role

The Administrative/Executive Assistant provides high-level administrative support by conducting research, handling information requests, and performing clerical functions. This role acts as an information and communication manager for the Pacific West District’s Distribution Director and the Boise office.

Primary responsibility is supporting the Distribution Director (travel and meeting arrangements, reporting, scheduling, and meeting support). Secondary responsibility is maintaining the Boise district office.

• Monthly dealer reporting and executive reporting (annually and as requested)
• Monthly budget report and expense book report—keeping the budget balanced and providing recommendations on budget items
• Arranging regular meetings, travel, and events

The role requires daily interaction with 10–20 employees in the Boise office and occasional virtual interaction with district employees across the region. The Distribution Director travels frequently, so the assistant must work very independently and proactively.

Responsibilities

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping
• Review and approve invoices, reports, memos, letters, financial statements, and other documents
• Review and approve corporate documents, records, and reports
• Read and analyze incoming memos, submissions, and reports to determine significance and plan distribution
• Prepare agendas and make arrangements for committee, board, and other meetings

Requirements

• High school diploma or GED required
• 10+ years of experience as an administrative/executive assistant working with senior leaders and executives
• Experience working with executives required

Skills

• Required:
  • Verbal and written communication skills
  • Multi-tasking, customer service, and interpersonal skills
  • Ability to work independently and manage time effectively
  • Ability to keep information organized and confidential
  • Event planning, budgeting, and leadership/mentoring skills
  • Proficiency in MS Word, Excel, and PowerPoint (proof of proficiency required)
  • Strength with Excel (proof of proficiency required)
  • Flexibility (core hours with occasional off-hour needs)
  • Strong interpersonal skills and ability to maintain confidentiality
  • Initiative and positive attitude
• Desired:
  • Financial and business acumen
  • Experience with PowerBI
  • Adobe Acrobat

Top 3 skills: Very strong written and oral communication, self-driven/able to work independently, organized/able to multitask.

Schedule

Monday–Friday, 8:00 AM–4:00 PM (MT) | Estimated duration: 24 months

Pay

$23–$26/hour