ADMINISTRATIVE COURT CLERK,Justice of the Peace 8

Tarrant County employees enjoy superior health, retirement, and insurance benefits. More information.

Responsibilities

• Makes complex decisions based on verbal instruction, established Court procedures, Rules of Court, and legal statutes.
• Prepares and researches civil, criminal, and administrative proceedings for court dockets and hearings by ensuring accuracy, integrity, and completeness of cases.
• Reviews and accepts paper and electronic filings and enters case information into the case management system.
• Reviews, accepts, or returns for correction electronic and paper filings for both new and existing cases.
• Provides statute-mandated documents to relevant case parties and agencies.
• Interprets a multitude of legal instruments to determine required actions and expedites time-sensitive documents.
• Prepares legal documents such as judgments, writs, warrants of arrest, citations, judicial orders, exemplified and certified copies, and other court documents.
• Reviews documents and data entry of peers to ensure accuracy.
• Performs general administrative duties such as copying, faxing, and mailing.
• Performs complex clerical duties such as classifying, consolidating, summarizing, and sorting.
• Assists Court staff, attorneys, general public, and other agencies with inquiries.
• Assists customers via phone or in person with questions concerning cases and filings.
• Receives verbal instruction from judiciary and court staff to determine further action.
• Sets court dockets and reviews case files to ensure necessary documents are in order before trials.
• Attends court hearings and trials to assist the Judge, process court evidence and exhibits, and draft judgments.
• Performs cashier duties, balances till, and may prepare deposits.
• Analyzes and updates court policies and procedures, seeking management input as needed.
• Identifies and implements best practices in area of responsibility.
• Conducts training of new staff and monitors work product as required.
• Produces bills of cost and reviews cases for accurate assessment of court costs, filing fees, and fines.
• Determines required service documents, type of service, document requirements, and fee assessments.
• Verifies judge's signature on orders before issuance.
• Processes, inputs, and records subsequent filings and filing fees into the case management system.
• Maintains court records from initiation through final disposition, ensuring accuracy.
• Prioritizes, schedules, delegates, and monitors departmental workloads.
• Processes surety, cash bonds, and personal bonds for criminal, civil, and administrative cases.
• Reviews and verifies bonds conform to statutes.
• Scans court documents into the case management system.
• Organizes records in compliance with County procedures and State Law and retrieves records as needed.
• Compiles legal notices and demands related to eviction appeals if filed by Statement of Inability to Pay.
• Processes occupational licenses from filing to disposition and monitors compliance.
• Establishes, monitors, and reconfigures payment plans as required by law.
• Corresponds by mail and phone to address payment plan delinquencies.
• Records and reports court-ordered community service, driver's license suspensions, alcohol convictions by minors, and TXDPS Omnibase cases.
• Compiles content lists of case file boxes for archival.
• Maintains and retains records for retrieval, delivery, and refile cycle of closed files.
• Performs all other duties as assigned.

Requirements

• Associate's degree or equivalent.
• Two (2) full-time years of legal or office work experience. Years of education at an accredited college, university, or law school can substitute for required experience on a year-to-year basis.
• Must obtain State Certification for Justice Court Personnel within two (2) years and attend continuing education seminars annually as required by Judge.
• Must be bondable.
• Ability to develop unique correspondence and documents and follow complex verbal and written instructions.
• Detailed knowledge of departmental procedures and strong verbal and written communication skills.
• Appropriate professional demeanor both in and out of court.
• Knowledge of relevant legal statutes.
• Proficient in data entry, keyboarding, and navigating computer applications.
• Good organizational skills and ability to work with a numeric filing system.
• Ability to handle a stressful environment.

Benefits

• Superior health, retirement, and insurance benefits.
• Group health plans for medical, dental, and vision coverage.
• Employee Assistance Program (EAP).
• Life and long-term disability insurance.
• Flexible spending accounts for health care and dependent care reimbursements.
• Retirement benefits through the Texas County & District Retirement System (TCDRS).
• Deferred Compensation retirement savings program.
• 13 paid holidays.
• Wellness Program.

Physical Demands and Work Environment

• Regularly required to bend, carry, climb stairs, grasp/squeeze, use hand tools, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, tolerate hot and cold outside temperatures, pull, push, reach, reach overhead, perform repetitive tasks, see color, see far and near, sit, squat, stand, stoop, talk, twist, use hands, drive a vehicle, walk, and work alone and with others.