Administrative Coordinator - Urology

About the role

The Administrative Coordinator supports the head of a department, care center or division within the Milton and Carroll Petrie Department of Urology at the Icahn School of Medicine at Mount Sinai. This position oversees administrative and office service activities, including purchasing, payroll, records control, and human resources.

Responsibilities

• Answers routine and specific inquiries when possible.
• Directs inquiries to the appropriate department or individual for further information and/or resolution.
• Aids in maintaining and monitoring the budget and grant allocations.
• Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions.
• Generates weekly payroll submissions.
• Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for the department.
• Takes inventory or examines merchandise to identify items to be reordered or replenished.
• Requisitions merchandise from suppliers and collaborates with Purchasing to secure the best pricing for equipment and supplies.
• Tracks expiration of vendor contracts and renews as needed.
• Aids in the planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships.
• Aids in the development and coordination of informational packets for participants.
• Transcribes and distributes minutes.
• Develops, updates, and/or revises informational flyers, brochures, leaflets, and mailings.
• Researches, locates, and compiles information for reports.
• Assembles and categorizes figures for computation and calculations.
• Prepares statistical reports.
• Checks materials submitted for supervisors' attention to ensure all relevant data, authorizations, and pertinent information are included.
• May assist supervisor with the completion of grant applications, special projects, and JCAHO and other survey preparations.
• Mentors, trains, and/or conducts orientation for new office support staff and monitors performance.
• Captures administrative, secretarial, and/or general office support coverage.
• Sets deadlines and supervises the work of assigned staff.
• Performs other related duties as assigned.

Qualifications

• Bachelor's Degree or equivalent combination of applicable 5 years related administrative or business experience required.
• Some supervisory experience preferred.

Employer Description

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally.

News

The Mount Sinai Health System is ranked among the best hospitals in the nation by U.S. News & World Report. Mount Sinai Kravis Children's Hospital is ranked No. 12 in Ophthalmology. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationally in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers.

Compensation

The salary range for the role is $66482.07 - $74250 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.