Administrative Coordinator

About the role

We are looking for an Administrative Coordinator to support a structured apprenticeship program in Poway, California. This Long-term Contract opportunity is ideal for someone who thrives in a fast-paced setting, communicates confidently with multiple groups, and keeps administrative processes running smoothly. The role focuses on schedule coordination, record accuracy, and responsive support for students, instructors, and program participants.

Responsibilities

• Track and update student attendance information each day, ensuring records remain complete and accurate.
• Organize enrollment timelines and manage scheduling activities to keep program participation on track.
• Act as a central point of contact for instructors, students, and other program stakeholders, helping information flow efficiently.
• Respond to questions and service requests in a courteous and timely manner.
• Complete recurring administrative assignments with strong attention to detail and consistency.
• Support calendar coordination and scheduling adjustments for program-related activities and meetings.
• Handle inbound communications and direct inquiries to the appropriate contacts when needed.

Qualifications

• Prior experience in an administrative support or coordination position is preferred.
• Strong organizational skills with the ability to manage multiple priorities in a busy environment.
• Excellent communication and customer service skills when working with students, staff, and external contacts.
• High level of accuracy and attention to detail, especially with repetitive administrative work.
• Proficiency in Excel and confidence using scheduling and coordination tools.
• Ability to manage inbound calls and provide clear, attentive assistance.
• Availability to begin work immediately.