Administrative Coordinator
Overview
The Administrative Coordinator supports the Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments. The role is multi-faceted and requires cross-training among coordinators.
Responsibilities / Essential Functions
Support the Payroll Group Processor in weekly payroll processing, including tracking time and attendance, reporting commissions, and other related tasks in accordance with company policy and collective bargaining agreements.
Forward and/or post notices from Central, Regional Management, and the Group Processor to market center employees regarding Company Policy, Payroll, HR, and Compliance practices.
Review and maintain the time and attendance system.
Implement new administrative procedures and forms as directed by the Group Processor, HR Management, and Finance.
Maintain employee personnel files, DOT, OSHA, and other HR-compliant records as directed.
Support New Hire Orientation and compile New Hire packets according to Central Office guidelines in cooperation with the Group Processor.
Review, support, and maintain Management Reports, including Gain & Loss reports in Field Management Reporting, monthly inventory, and monthly API review.
Aid in accurate inventory counts, safety checks, and API reviews.
Aid in weekly input of manual data required for Key Performance Measures (KPM).
Support daily office functions, including ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees, and attending to the front desk.
Support billing functions within the Market Center by printing invoices/settlement sheets and scanning/sending billing-related information to the Billing Hub or Customer Desk.
Provide management reports to the Market Center management team.
Knowledge / Skills / Abilities
Strong oral and written communication skills.
Ability to develop and maintain positive working relationships.
Detail-oriented with strong organizational and multi-tasking skills.
Experience with Oracle Business Suite is a plus.
Working Environment / Safety Requirements
No special physical requirements. Position is situated in an office environment.
Experience
1–5 years of work experience preferred.
Education
2-year Degree Preferred But Not Required.
Vestis Commitment to Equal Opportunity Employment
Vestis is an equal-opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, relation, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.