Administrative Coordinator

Duties & Responsibilities

• Provide administrative support to ensure efficient operation of the assigned department(s).
• Provide administrative support such as managing calendars and meeting arrangements, expense reports and other financial related tasks, and travel arrangements for the department director.
• Similar support provided for department manager(s) as instructed by the director.
• Cook up and facilitate department meetings and record meeting minutes.
• Serve as department support for software programs, audio visual equipment, office systems and other shared resources.
• Perform data entry and maintain accurate department databases or other systems of information.
• Process and distribute departmental mail and maintain electronic and/or physical filing system.
• Cook up supply orders for department.
• Provide support and coverage for administrative support staff, including the Office Assistant and Packaging Assistant, as needed.
• Aid in assembling department training materials.
• Aid in training of administrative support personnel, when requested.
• Perform other duties as assigned.

Qualifications

• Education and/or Experience: High school diploma or equivalent with two years prior administration and/or office work experience. Associate degree preferred.
• Experience: Prior experience in a healthcare organization, transplant center, or organ/tissue procurement organization is preferred.
• Knowledge, Skills, And Abilities: Written and verbal fluency in English, initiative, critical thinking, and problem-solving abilities, proficiency with Microsoft Office programs, strong organizational skills, attention to detail, strong written and verbal communications skills, ability to concentrate and function with frequent distractions and interruptions, use of standard office equipment, ability to work in a fast-paced environment, ability to manage task or project assignments and meet deadlines, organizational culture expectations of Professional, Determined and Compassionate, ability to successfully collaborate and work as a member of an interdisciplinary team, actively seek improvements, always maintain a safe working environment and use of Universal Precautions, maintain appropriate level of confidentiality in all areas dealing with sensitive, protected, and confidential information.