Administrative Coordinator

Essential Duties And Responsibilities

• Oversees clerical staff in their day to day duties including processing of ingoing and outgoing mail, data entry, records maintenance, report preparation, etc.
• Oversees inventory control, including purchasing, of program supplies.
• Oversees maintenance office equipment, troubleshooting and minor program/equipment repairs and network issues as they relate to site computer systems.
• Develops office systems, procedures and policies.
• Oversees preparation, review and dissemination of a variety of reports for submission both within the agency and to the County and other entities, reconciliation of AVATAR data, census and status updates, outcomes data and any other reportable data.
• Affords support to director, clinical director and team leader with HIPAA compliance and quality assurance related to billing.
• Responsible for site security, maintenance and safety including assignment of alarm codes, computer access, facility maintenance needs (including preparation and submission of work orders), compliance with monthly inspection requirements and assignment and maintenance (including vehicle logs) of all site fleet vehicles.
• Provides word processing tasks such as memos.
• Maintains orderly files and assures that an adequate supply of office supplies and forms are on hand.
• Schedules appointments for the director.
• Maintains and assists staff in using office equipment.
• Provides support to director and other supervisors as assigned.

Qualifications

• A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college or university with an associate degree in business administration or a related field; two (2) years of varied experience as a provider of administrative services.
• Must be able to type 40-50 wpm and be proficient with a 10-key adding machine.
• Proficiency in all areas of MS Office Systems is required.

License/Certificates/Special Requirements

• California driver’s license & current vehicle insurance/registration
• Valid registration with the Board of Behavioral Sciences (BBS)

Schedule

Monday - Friday, 8:00 AM - 4:30 PM