Administrative Coordinator to the Court Administrator/Law Librarian

About the role

Under the direct supervision of the Court Administrator. Provides administrative and secretarial support for the Court Administrator's office. In addition to typing, filing and answering of telephone, performs duties such as coordination of meetings, obtaining supplies, working on special projects. Also, corresponds and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization, independent judgment is required to plan, prioritize, and organize

Responsibilities

• Receives and screens incoming telephone calls from the public and other individuals; routes calls and/or takes messages as necessary; answers questions from county employees, the public or other individuals as necessary; provides information accordingly.
• Prepares, types and drafts various legal documents and correspondence to include letters, memorandums, and other documents; reviews information for accuracy and completeness; makes corrections and/or additions as needed; maintains copies for departmental files and future reference; maintains confidentiality of all legal documents.
• Maintains individual schedules for Court Administrator and Assistant Court Administrator in the office; arranges and schedules appointments, conference calls and meetings; notifies individuals of dates and times and cancellations and/or changes in appointment times and dates.
• Greets visitors, attorneys and general public as necessary; answers questions and provides information; resolves conflict and/or problems; collects necessary information; makes copies and files for departmental use.
• Serves as a liaison between departments and other individuals; answers questions and provides information as