Administrative Coordinator (Temporary)

Overview

Everlaw is seeking an Administrative Coordinator for a 4-6 month temporary assignment. The role involves providing operational and administrative support, managing calendars, travel logistics, expense documentation, and executing delegated tasks.

About the Role

You will be embedded within the Office of the CEO team, working closely with a seasoned Executive Administrator. Your responsibilities include coordinating and managing complex calendars, handling meeting logistics, conducting initial research for travel itineraries, managing expense workflows, and executing administrative tasks.

Responsibilities

• Coordinate and manage complex calendars delegated by the Executive Administrative Specialist, proactively resolving scheduling conflicts with precise attention to time zones and meeting links.
• Handle end-to-end meeting logistics, including room bookings, AV preparation, and issuing error-free calendar invites.
• Conduct initial research for flight, hotel, and ground transportation options through systems like Navan, compiling detailed travel itineraries for approval.
• Manage expense workflows by collecting digital and physical receipts, organizing documentation, and submitting accurate expense reports through company systems like Rippling.
• Partner directly with the Executive Administrative Specialist to execute funneled administrative tasks, ensuring seamless handoffs, accurate execution, and consistent follow-through.
• PRACTICE TRANSPARENT ESCALATION AND REPORTING BY COMMUNICATING PROGRESS CLEARLY AND FLAGGING OPERATIONAL BLOCKERS IMMEDIATELY.

Requirements

You are an entry-level professional with prior experience or demonstrated skill in an administrative, coordination, or operational support capacity. Proficiency with Google Workspace (Gmail, Google Calendar, Docs, Sheets, Slides) and comfort with tools like Zoom are essential. Exceptional detail-oriented skills, a proven track record of accuracy in calendar management, time zones, and documentation, and the ability to thrive in fast-paced environments are required. Proven ability to handle sensitive data, executive communications, and strategic information with high discretion and professionalism is also necessary.

Qualifications

You are authorized to work in the United States without restrictions.

Benefits

• The expected hourly rate range for this role is between $43.27 and $54.81. The final offered hourly rate will be dependent upon many factors including the candidate’s experience and skills.
• You will be eligible for a number of our benefits, including health, dental, and vision plans and paid company/federal holidays.
• Perks include work in Uptown Oakland, flexible work-from-home days, monthly home internet reimbursement, and a variety of perks and benefits.

About Everlaw

Everlaw is an equal opportunity employer committed to diversity and inclusion. We respect the gender, gender identity, and gender expression of our applicants and employees. We use Gem as part of our hiring and promotional processes, and our use of Gem complies with applicable regulations. For positions in New York City, our use of Gem complies with NYC Local Law 144.