Administrative Coordinator - Professional Education & Events

Key Responsibilities

• Provide administrative support for professional education and events, including scheduling, documentation, and coordination with cross functional teams.
• Manage contracting process, compliance documentation, and invoice processing for physician speakers, proctors, consultants, and vendors.
• Aid in logistics for training programs and events—travel coordination, attendee communication, agenda updates, material tracking, and post event follow up.
• Maintain organized systems for KOLs, event files, timelines, and tracking tools.
• Support distribution and inventory of event materials and resources for field teams.

Qualifications

• Strong administrative or coordination experience, preferably in healthcare, medical education, or medical devices.
• Excellent organization skills, attention to detail, and the ability to manage multiple priorities.
• Clear written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, PowerPoint); experience with Smartsheet, SAP, Wrike or workflow tools a plus.
• Familiarity with physician contracting or compliance related processes preferred.
• Comfortable working independently in a remote, fast paced environment.
• Business acumen for thoughtfully handling important relationships and cross-communication with other company stakeholders.

Location

Remote out of Austin, Texas

Working hours

Part-time

Type of contract

Undefined

Pay

TBD

Schedule

Part-time

Benefits

N/A

Skills

Not specified

Benefits

N/A

Pay

TBD

Schedule

Part-time

Application Instructions

Please apply online through our application management system!