Administrative Coordinator I, Physician Assistant - 994823

Primary Purpose

Responsible for a wide range of activities involving the coordination and overall support of the functions of the Physician Assistant Program in Orlando, Florida.

Job Category

Non-Exempt

Hiring Range

Commensurate with experience

Pay Basis

Hourly

Subject to Grant Funding?

No

Essential Job Functions

• Captures and verifies information with accuracy.
• Enters and generates reports from systems such as Ariba, Banner, Paytrax and/or other NSU specific systems.
• Maintains department files and databases in accordance with accreditation guidelines.
• Serves as the initial contact and program liaison; communicates with internal and external stakeholders.
• Advises students of campus resources; such as, Financial Aid, Registrar, Admissions, One-Stop-Shop.
• Stays current on the availability of those services and works closely with those resources regarding program issues.
• Serves as the initial contact and program liaison; communicates with internal and external stakeholders.
• Communicates with internal and external stakeholders.
• Coordinates audiovisual, technology requirements, and food services for such events.
• Prepares and submits supply orders, purchase orders, work orders.
• Sets up and coordinates weekday, weekend and evening program events; such as, meetings, retreats, receptions, end-of-rotations, institutes.
• Travels, as needed, to Student Education Centers, conferences, and career fairs for training and program marketing purposes.
• Performs other duties as assigned or required.

Job Requirements

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.

Physical Requirements / Working Conditions

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Education

• High School Diploma or Equivalent
• Major (if Required): Required Experience
• High School Diploma and three (3) years of administrative experience in academics, healthcare, business, or related area.
• --OR--
• Associate's Degree and two (2) years of administrative experience in academics, healthcare, business, or related area.

Preferred Qualifications

• Knowledge of NSU and the College of Health Care Sciences.
• Familiarity with Ariba, Banner, Kronos, Paytrax, and other NSU systems.