Administrative Coordinator I - Nevada - 991361

About the role

Nova Southeastern University (NSU) was founded in 1964 and is a not-for-profit, independent university known for academic excellence and innovation. NSU offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans, and much more. NSU is committed to the health and welfare of its students, faculty, staff, and campus visitors, maintaining a tobacco-free environment.

Responsibilities

• Captures and enters data into systems such as Ariba, Banner, Paytrax, and other NSU-specific systems to ensure accurate processing and record keeping.
• Coordinates activities/functions within the department to ensure efficient operations.
• Reviews data and follows up on discrepancies to ensure accuracy.
• Assists in the periodic updating of program materials.
• Coordinates room and scheduling assignments, including scheduling online courses as needed.
• Maintains department files and databases in accordance with accreditation guidelines.
• Serves as the initial contact and program liaison for academic-related matters; communicates with internal and external stakeholders.
• Communicates with HPD Office for Legal Affairs regarding clinical affiliation agreements as needed.
• Advises students of campus resources such as Financial Aid, Registrar, Admissions, One-Stop-Shop.
• Stays current on the availability of those services and works closely with those resources regarding student issues.
• Serves as the initial contact and program liaison for academic-related matters; communicates with internal and external stakeholders.
• Participates and coordinates weekday, weekend and evening program events such as retreats, receptions, end-of-rotations, institutes.
• Coordinates audiovisual, technology requirements, and food services for such events.
• Responsible for the maintenance of student records such as grade recording and reporting, student evaluations of courses and faculty, preceptor evaluation of student; online student reporting systems, student attendance, and student health records.
• Assists with tracking student progress.
• Travels, as needed, to Student Education Centers, conferences, and career fairs for training and program marketing purposes.
• Performs other duties as assigned or required.

Requirements

• Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• Ability to enter and verify information with accuracy.
• Ability to understand and follow oral and written instructions.
• Ability to maintain confidential information.
• Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.
• Proactive, punctual and reliable.
• Excellent written and oral communication skills.

Physical Requirements / Working Conditions

• Ability to communicate effectively with others.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.