Administrative Coordinator

About the role

The Department of Emergency Medicine is seeking an Administrative Coordinator to join their dynamic team. The Administrative Coordinator will work closely with department leadership to drive key initiatives, manage administrative operations, and support a fast-paced academic and clinical environment.

Responsibilities

• Partner with department leadership (Chair, Vice Chairs, Division Chiefs, CAO) to execute strategic priorities and special projects
• Manage and supervise the administrative support team, including hiring, training, scheduling, and performance management
• Cook up complex administrative activities, meetings, and communications across faculty, staff, and external stakeholders
• Plan and execute departmental events, meetings, and VIP visits, including travel coordination and logistics
• Oversee project budgets, track expenses, and generate financial reports for initiatives and events

Requirements

• Minimum requirements: Bachelor’s degree or equivalent combination of education and experience, four years of experience in an executive administrative or similar role, strong organizational, analytical, and communication skills
• Preferred qualifications: Experience supporting senior leadership in a complex or matrixed organization, demonstrated ability to manage confidential information with discretion, excellent interpersonal and written communication skills, strong attention to detail and ability to manage multiple priorities simultaneously

Qualifications

• This position is onsite

Other Requirements

• Minimum requirements: Bachelor’s degree or equivalent combination of education and experience, four years of experience in an executive administrative or similar role, strong organizational, analytical, and communication skills
• Preferred qualifications: Experience supporting senior leadership in a complex or matrixed organization, demonstrated ability to manage confidential information with discretion, excellent interpersonal and written communication skills, strong attention to detail and ability to manage multiple priorities simultaneously

Pay

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $86,700.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Schedule

This position is onsite.