Administrative Coordinator

About the role

The Waldinger Corporation | Des Moines, IA

Responsibilities

• Support the setup and management of company fleet vehicles, including inputting vehicle data into systems and coordinating acquisitions and disposals.
• Maintain accurate, up-to-date records across maintenance history, repairs, registrations, licensing, and compliance documentation.
• Track and schedule preventative maintenance tasks while ensuring adherence to DOT regulations and safety protocols.
• Manage routine service requests with vendors, monitor open work orders, and route fleet-related questions to the right team member — prioritizing urgent needs.
• Pull and reconcile account data across systems, providing reporting that supports budgeting, forecasting, and operational oversight.

Requirements

• Experience in fleet administration, operations coordination, or a related field.
• Strong attention to detail and comfort managing multiple priorities at once.
• Familiarity with fleet management systems, DOT regulations, or compliance documentation (a plus).
• Intermediate Excel skills (a plus) — comfortable with things like pivot tables, filters, and formulas to manage and report on data.
• A clear communicator who follows through and keeps stakeholders informed.

Qualifications

• High school diploma or equivalent.
• Valid driver's license required.

Skills

• Proficiency in Microsoft Office, particularly Excel.

Benefits

• Health, dental & vision insurance.
• 401k with company match & profit-sharing.
• Tuition reimbursement.
• Continuing education & advancement opportunities.
• Paid holidays & vacation.
• Wellness plan & lifestyle spending account.
• Health club reimbursement.
• Life, AD&D & prepaid legal.

Pay

N/A

Schedule

N/A