Administrative Coordinator for the Vice President of Institutional Advancement

Job Responsibilities

Provides comprehensive administrative support to the Vice President of Institutional Advancement (IA) and all departments within the IA Division, including Marketing, Institutional Research (IR), Institutional Effectiveness (IE), Information Technology (IT), and the Center for Teaching and Innovation.

Manages calls and internal/external meeting coordination. Assists with VP IA reports as needed.

Serves as the primary point of contact for the IA Division and maintains division files, meeting minutes, and supply inventory.

Human Resources Coordination and Policy Administration

Supports the Human Resources Department, including, but not limited to:

• Assisting with adjunct faculty recruitment, posting positions, communicating with applicants, onboarding, and supporting faculty credentialing review processes to ensure compliance with institutional and accreditation requirements.
• Oversees the maintenance and updating of college-wide policies and procedures, ensuring alignment with institutional standards, regulatory requirements, and accreditation expectations.
• Manages policy tracking systems, document revisions, and website content to ensure accessibility, accuracy, and compliance with SACSCOC and other applicable guidelines.

Budget and Procurement

Maintains detailed financial and budgetary records for all IA departments. Prepares purchase requisitions and invoices, reconciles Procurement-card statements, and ensures accuracy of budget codes prior to Business Office submission. Monitors expenditures and assists with financial planning related to division and grant-funded activities.

Communications, Marketing, and Information Management

Affords assistance to Marketing with the coordination of promotional materials and updates to the college website. Supports college-wide communication efforts, including the management of digital and print content, as needed.

Maintains and updates the college-wide Academic Calendar and supports the administration of institutional surveys for planning and evaluation.

Additional Duties

Performs additional related duties assigned to support the effective operation of the Institutional Advancement division and the college.

Minimum and Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• A bachelor's degree and relevant experience in business management, public administration, or administrative services are preferred.
• Knowledge of South Carolina Procurement Code and Policies.
• Knowledge of Colleague/Datatel System.
• A valid driver's license is required.

Preferred Qualifications

• Knowledge of agency policies, procedures, rules, regulations and program services.
• Knowledge of policies, procedures, rules and regulations related to the specific administrative function.
• Knowledge of governmental fiscal and personnel procedures, practices, and policies.
• Knowledge of modern office practices, procedures and equipment.
• Ability to coordinate diverse administrative functions.
• Ability to establish and maintain effective working relationships.
• Ability to plan, organize and supervise the work of subordinate personnel.
• Ability to communicate effectively.

Under General Supervision of the Vice President of Institutional Advancement

This position is responsible for the administrative activities of the Institutional Advancement division of the college including Marketing, IR, IE, IT, and the Center for Teaching and Innovation.

Additional Comments

• Must be able to lift and carry files, books, and reports weighing up to 25 lbs.
• Must be able to sit, stand, and walk for intermittent periods of time.
• Must be able to reach, bend and twist at the waist to perform filing, desk work, and operate general office equipment.
• Minimal overnight travel may be required.
• Must attend mandatory college events as scheduled.

Benefits

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• A attractive leave policy in addition to most State Holidays
• Work/Life Balance
• Work Schedule: The college operating hours (open to the public) are Monday–Thursday, 8:00 AM–5:00 PM. Employees are offered one flexible work schedule option. All schedules consist of three full days and one shorter day, which totals 37.5 hours per week.
• State Retirement Plan and Deferred Compensation Programs
• Professional Development opportunities
• Northeastern Technical College (NETC) offers exceptional benefits packages for positions that include:

Undergraduate Education

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Graduate Education

• A bachelor's degree and relevant experience in business management, public administration, or administrative services are preferred.

Preferred Qualifications

• Knowledge of agency policies, procedures, rules, regulations and program services.
• Knowledge of policies, procedures, rules and regulations related to the specific administrative function.
• Knowledge of governmental fiscal and personnel procedures, practices, and policies.
• Knowledge of modern office practices, procedures and equipment.
• Ability to coordinate diverse administrative functions.
• Ability to establish and maintain effective working relationships.
• Ability to plan, organize and supervise the work of subordinate personnel.
• Ability to communicate effectively.

Equal Opportunity Employer

Northeastern Technical College (NETC) is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by law.