Administrative Coordinator for Agency Operations

About the Role

The SC Department of Agriculture is seeking an Administrative Coordinator who excels in customer service, research, and proofreading. This dynamic position offers a varied work environment where no two days are alike.

Responsibilities

• Serve as the front-line manager of the South Carolina Agricultural Tax Exemption (SCATE) team by answering calls and emails from customers for new applications, card renewals, and information updates.
• Send monthly renewal emails to SCATE cardholders.
• Monitor and order supplies for printing and mailing SCATE Cards.
• Facilitate SCATE webpage and application updates with the program software platform provider.
• Coordinate the monthly schedule and provide training for staff assisting with SCATE calls and emails.
• Provide administrative support for the Deputy Commissioner for Agency Operations, Finance and Administration Department, Information Technology (IT) Department, and the Commissioner’s Office, including organizing and maintaining records and files such as asset inventory.
• Coordinate surplus and recycling of IT equipment.
• Perform tasks for new employee onboarding, such as communicating phone numbers and email addresses to Finance and Administration for ordering business cards.
• Complete travel requests, reservations, and reimbursements.
• Proofread print and electronic materials.
• Assemble and distribute the weekly schedule for Division staff.
• Prepare financial requisitions, goods receipts, and scan documents for payments and receivables.
• Serve as the team leader for the main phone line by answering the main line on assigned days and creating the main line phone schedule.
• Review and distribute incoming mail and other correspondence to the correct staff.
• Respond to general information requests that come in via the agency website.
• Attend agricultural meetings and serve as recorder of minutes.
• Assist with media inquiries, Outlook calendar updates, detailed records, mass mailings, meeting preparation, and project execution.
• Maintain and update written procedures and practices in a desk manual for this position.

Requirements

• Bachelor's degree and a minimum of five (5) years of administrative or office experience or an Associate's degree and a minimum of seven (7) years of administrative or office experience.
• Valid driver's license and ability to operate a vehicle.

Preferred Qualifications

• Knowledge of governmental, fiscal, and personnel procedures, practices, and policies.
• Strong writing, proofreading, and editing skills.
• Working knowledge of the agriculture industry.

Additional Details

• High degree of professionalism is expected.
• Proficiency in MS Word, MS Excel, MS Publisher, MS PowerPoint, Outlook email, and Outlook calendar.
• Excellent oral and written communication skills with proper grammar.
• Exemplary attention to detail and accuracy.
• Periodic overnight travel required.
• Must be able to attend occasional evening and weekend meetings/events.
• Position is based in the Wade Hampton building on the Statehouse grounds. This is not a remote position, but the employee may be eligible for one remote day per week after the probationary period.

Benefits

• Generous State benefits including retirement, health, vision, dental, and life insurance.
• Premium for BCBS State Standard Plan for employee-only coverage is less than $100/month.
• Premium for BCBS State Standard Plan for full family coverage is $307/month.
• 13 paid holidays; generous annual and sick leave accruals.
• Up to 6 weeks of paid parental leave.
• Employee Assistance Program:
  • Free counseling sessions for employees and household members.
  • Free Life Management Services (legal, financial, and more).