Administrative Coordinator - Club Operations

About the Resort

South Florida’s beacon of hospitality, Pier Sixty-Six Resort has returned to Fort Lauderdale. From the famed superyacht marina to the iconic spires of the rotating Pier-Top lounge, a new world of elevated experiences is set to unfold. The lush 32-acre waterfront enclave will feature a luxury resort with 325 guest rooms, suites, and villas, plus an exclusive collection of 91 Private Resort Residences, 12 restaurants and lounges, a luxurious spa, curated pool options, and a waterfront promenade with retail and dining. Every space is designed to inspire and relax, complemented by exceptional service and refined touches.

We aspire to create a caring culture for our team, with state-of-the-art facilities, a first-class employee dining room, and a focus on individual welfare and wellbeing. Pier Sixty-Six invites dedicated, energetic, and polished hospitality enthusiasts eager for growth to join our team.

About the Role

The Administrative Coordinator – Club Operations will provide a wide range of administrative support to the club team at Pier Sixty-Six Resort. This role includes coordinating meetings and events, travel planning, managing schedules, preparing presentations and documents, and handling general correspondence. The position also leads and coordinates administrative duties and office procedures for the Club, serving as the point person for all office-related matters.

Responsibilities

• Manage the day-to-day operations and procedures of the Pier Sixty-Six Club office.
• Liaise with cross-functional areas of the organization, serving as the point person for all office-related matters, including supplies, technology, and office maintenance.
• Partner with the Operations team to create and maintain an engaging work environment and office policies, while managing the office budget.
• Track and process invoices for the office.
• Greet visitors, answer incoming telephone calls, and schedule meetings.
• Facilitate guest requests and amenities to ensure guest satisfaction.
• Manage the Club General Manager’s calendar, including professional activities, expenses, meetings, and events.
• Maintain communication with key internal and external business partners (e.g., answer telephones, screen/redirect calls, and handle routine matters).
• Maintain contact information of business associates and track meetings with key stakeholders.
• Handle all travel arrangements, including compiling itineraries, coordinating details, and managing expense reports for the Club Executive team.
• Arrange airline reservations, hotel accommodations, and rental cars as needed.
• Ensure office equipment is functional and maintain office supplies.
• Handle routine matters such as mail, couriers, and photocopying.
• Maintain confidentiality of proprietary and sensitive business information.
• Maintain records for the Operations office and assist with special projects as needed.

Requirements

• Professional and courteous attitude; well-organized and detail-oriented.
• Excellent communication skills, both verbal and written.
• Ability to work independently, take initiative, and use sound judgment.
• Strong relational skills to support professional interaction with internal and external partners at all levels.
• Ability to work well under pressure and manage multiple tasks within time constraints.
• Competency with general office equipment.
• Ability to handle confidential information.
• Minimum of 2 years of senior administrative experience and/or office management experience in a large, professional environment.
• Luxury hotel environment experience preferred.
• Advanced-level knowledge of Outlook, Microsoft Word, and PowerPoint; strong working knowledge of Microsoft Excel.
• Advanced aptitude for learning new computer applications.

Benefits

• Group medical, dental, vision, life, and disability benefits.
• Participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement.
• Employee assistance program.
• Paid time off and sick time.
• Participation in a 401(k) plan with a company match.
• Complimentary team member meals.
• Complimentary room nights at CoralTree Hospitality managed properties.