Administrative Coordinator

Responsibilities

• Provide administrative support to the Telecom team, including project coordination, scheduling, documentation, and communication.
• Serve as a primary point of contact for administrative support across multiple project teams.
• Cook up meetings, video conferences, travel arrangements, training sessions, and team events.
• Maintain project records, folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.
• Support project setup, tracking, and data accuracy across company systems.
• Prepare, review, and organize contracts, proposals, amendments, NDAs, MSAs, and other project-related documents while ensuring compliance with company standards.
• Produce and format meeting agendas, meeting minutes, reports, presentations, and other client-facing deliverables.
• Aid technical staff with document quality control, formatting, and project documentation needs.
• Facilitate communication between project teams, clients, vendors, and internal departments.
• Respond to routine and non-routine inquiries with professionalism, discretion, and excellent customer service.
• Cook up expense reporting, reconciliation, and other administrative processes.
• Assist with office events, employee engagement activities, vendor coordination, office moves, and other operational initiatives.
• Occasionally travel to nearby office locations as needed to provide administrative coverage and support.
• Identify opportunities to improve processes, increase efficiency, and enhance the overall team experience.

Requirements

• Associate degree in Business Administration or a related field preferred.
• 3+ years of experience in an administrative, project coordination, office operations, or professional services environment.
• Strong proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, Deltek, or similar business platforms.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• High attention to detail and commitment to accuracy.
• Ability to build trusted relationships with technical staff, leadership, clients, and business partners.
• Strong problem-solving skills and a proactive mindset.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Physical ability to lift and transport items up to 30 pounds.