Administrative Assistant

Responsibilities

• Provides administrative support for five (5) Managing Directors and two (2) Directors based in the New York Office and Pennsylvania and may provide additional support to the broader brokerage team as needed
• Organizes travel arrangements or works directly with our partnered travel agency
• Works closely with Managing Directors to compile and submit expense reports on behalf of Managing Directors
• Regularly partners with the Expense Management team to ensure Travel & Expense (T&E) protocols are being adhered to
• Affords assistance with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation
• Owns the keeping of the office environment; periodic refreshment checks and ordering; presents ideas to improve the overall office operation and feel
• Maintains various vendor relationships to ensure accounts are kept current, points of contact are updated, and user accounts and information are up to date

Requirements

• Post-secondary education / training is preferred; High school graduate or equivalent
• Minimum 2-5 years of related experience, or equivalent education
• Excellent written and oral communication skills
• Outstanding self-organization and multitasking skills with the ability to evaluate and prioritize tasks
• Strong sense of ownership; highly adaptable to situations and embodies a “can-do” attitude
• Works well under pressure to meet strict deadlines
• Strong proficiency in Outlook, Excel, Word and PowerPoint; SAP Concur experience preferred
• Professional demeanor with an engaging personality

Pay

The expected compensation for this role is $36.00-$40.00 per hour; actual hourly rate will be determined based on factors including candidate experience and work location.

Schedule

This role requires the four (4) days onsite in our Midtown Office.

Benefits

This role is classified as non-exempt under the Fair Labor Standards Act (FLSA).

What We Offer

• A career that you define
• All the usual rewards and benefits - including medical, dental, vision, a wide variety of wellbeing offers, competitive salary, unlimited PTO, 401k with company match, paid volunteer days and more
• An environment where new ideas are encouraged and celebrated, where people who want to have a real hand in our success thrive
• We provide an environment where new ideas are encouraged and celebrated, where people who want to have a real hand in our success thrive
• We want people who want to make a difference - not just in the workplace, but in the industry and in the wider community

EEO Statement

We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect.