Administrative Coordinator
About the role
We’re seeking a detail-oriented Administrative Coordinator to join our team and support critical client communications and contract documentation. This role is ideal for someone who enjoys organization, research, and collaborating with senior leadership in a dynamic, fast-paced setting.
Responsibilities
- Accurately update and maintain client letters and contract information within our proprietary system
- Perform high-quality data entry with speed and precision
- Support deficiency letters and conduct research as needed
- Communicate professionally with internal teams and external partners
- Manage and respond to emails related to active projects
- Adapt quickly as priorities evolve in a fast-moving workplace
- Collaborate closely with senior leadership and multiple departments
Requirements
- 2–3 years of experience in an administrative or coordinator role
- Strong attention to detail and excellent organizational skills
- Proficiency with Microsoft Office (Excel, Outlook, Word)
- Solid research skills and a customer-service mindset
- Ability to manage multiple priorities while meeting deadlines
Nice to have
- Experience with clerical work, scanning, and document management
- Exposure to cross-functional teams such as HR, Marketing, Legal, Documentation, and Titling
- Comfort working in a structured, process-driven environment
Benefits
- Medical, dental & vision coverage
- Critical Illness, Accident, and Hospital coverage
- Short and long-term disability coverage
- Health Spending Account (HSA) eligibility
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Workplace Type
This is a Contract to Hire position based out of Norwalk, CT. The pay range for this position is $25.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Application Deadline
This position is anticipated to close on Jul 31, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity Employer
Aston Carter is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.