Administrative Coordinator - Architectural Engineering Department

Job Summary

This position has significant autonomy and operates under the general direction of the Architectural Engineering Department Head, and is responsible for the administrative coordination and duties related to the overall operation of the department, including: information management, record-keeping and reporting, procurement of equipment, furniture and supplies, accounts payable, budgetary oversight, faculty and student recruitment, oversight of department resources, work direction to student assistants, and coordination of advancement efforts, special events, and projects. In consultation with the department head and faculty, this position is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation.

Department Summary

With approximately 2,000 students and 145 faculty and staff, Cal Poly's College of Architecture and Environmental Design (CAED) offers eight degree programs in five closely related departments: Architectural Engineering, Architecture, City and Regional Planning, Construction Management, and Landscape Architecture. For decades the CAED's nationally ranked, accredited programs and over 16,000 alumni have been a positive influence on forces that shape the planning, design and construction worlds. The common educational goal shared by all academic programs within the CAED is excellence in preparing tomorrow's built environment leaders.

The Architectural Engineering Department (ARCE) is one of five academic departments in the College of Architecture and Environmental Design (CAED). The ARCE Department offers an ABET-accredited Bachelor of Science major, a minor, and a Master of Science in Architectural Engineering. The department currently has approximately 9 full-time faculty, 12 part-time faculty, 300 undergraduate majors, and 15 master's students. The department maintains close ties with industry through an active advisory council, engagement with professional associations and an extensive network of successful alumni.

Key Qualifications

• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism
• Ability to effectively handle interpersonal interactions at all levels, including highly sensitive and confidential situations, using tact, diplomacy and discretion to respond appropriately to conflicts and challenges
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area

Education And Experience

• High school diploma or its equivalent
• Type 45 wpm
• Five years of general office support or technical experience (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Pay

Anticipated Hiring Range: $52,404 - $66,456 per year. Classification Range: $54,404 - $76,344 per year. Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

Benefits

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.

About Cal Poly

Cal Poly is a nationally ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 22,000 top-tier students come to San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment. Cal Poly's hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world.