Administrative coordinator 4(Job Appointment)

The Louisiana State Board of Dentistry’s mission is to protect the public by regulating the professions of dentistry and dental hygiene in Louisiana in accordance with the Dental Practice Act.

About the role

We’re looking for an Administrative Coordinator 4 to assist applicants and licensees with questions, issue licenses/permits, handle reporting and accounting, file as needed, and answer phones. This position will be filled as a Job Appointment. In the event that funds become available for a permanent position, the employee may be converted to a probational appointment.

Responsibilities

• Review, approve, or deny dental and hygiene license applications based on current rules and regulations; determine whether licenses should be issued or not; advise applicants.
• Review, approve, and issue converted retired volunteer licenses; determine whether the license should be issued or not; advise applicant.
• Suggest rule/policy changes as needed based on thorough knowledge of current license trends and issues.
• Review all reimbursement requests for compliance with statutory, travel, and Board policy requirements.
• Record all transactions (payments, deposits) in and print paper checks from QuickBooks.
• Handle bank deposits and monthly bank reconciliations; pull various monthly invoices.
• Handle NSF notices and tracking.

Requirements

• Three years of experience in administrative services.

Experience Substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Competencies

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Professionalism: The ability to recognize how your actions impact the perception of both you and your organization.
• Leveraging Technology: The ability to use technology and its related processes to further organizational goals.
• Following Policies & Procedures: The ability to comply with the organization's policies and procedures, State Civil Service rules, and all applicable federal and state laws.

Schedule

This is a full-time position (40-hour work week); it offers a flexible work schedule.

Benefits

• Comprehensive benefits package, including participation in the state’s retirement plan.
• Health insurance.
• Agency-paid short-term disability coverage.
• Paid holidays.
• Paid annual and sick leave.
• Parental leave – up to six weeks paid parental leave.

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.