ADMINISTRATIVE COORDINATOR 4

About This Job

The overall function of this position is to perform as District 62 Stockroom Clerk. Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations that may arise.

Job Duties and Other Information

• Creates shopping carts in e-procurement (SRM) for stockroom supplies ordered within the District's delegated purchasing authority.
• Utilizes SRM MDM internal catalog for contract and/or MRO contracts or sources contract by suggesting source of supply.
• Ensures proper cost coding is entered to include Cost Center, Fund and General Ledger Account.
• Forwards ordered shopping cart and quotes, if applicable to business office for further processing.
• Places order with vendor once Purchase Order is processed.
• Inspects all orders received to verify items meet specification and quantities received are correct.
• Checks invoices to verify quantities ordered, received and billed are correct and forwards to business office for payment.

Minimum Qualifications

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Compensation

Below is the starting hourly rate. Administrative Coordinator 4 - $15.76 /HR

How To Apply

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information

For further information about this vacancy, contact: Jeanetta Moore Administrative Program Manager 2 (985) 375-0123