Administrative Coordinator - 214 Men's Step Down

Key Responsibilities

• Provide comprehensive clerical support, including data entry, document preparation, photocopying, and maintaining accurate client population sheets and related records.
• Generate and distribute reports as requested by the Facility Director.
• Complete forms, maintain files, and update program logs in a timely and accurate manner.
• Maintain office and program supply inventory and coordinate mail distribution.
• Welcome visitors and direct them to the appropriate staff or program areas.
• Troubleshoot and coordinate resolution of facility equipment issues, including telephone systems.
• Prepare, transcribe, and distribute meeting minutes, reports, and general communications as needed.
• Manage client attendance records and program verification documentation.
• Perform data entry and maintain information within electronic database systems, including participant records, billing information, and reporting data.
• Support the maintenance of confidential physical and electronic files in compliance with HealthRIGHT 360 policies and confidentiality standards.

Treatment Setting Responsibilities

• Conduct routine house runs and monthly fire drills to maintain a safe and secure environment for clients and staff.
• Accurately document client updates, incidents, and relevant observations in facility logs and/or Welligent on a daily basis.
• Provide crisis intervention support and communicate promptly with the treatment team regarding unexpected situations or client concerns.
• Participate in required trainings, staff meetings, and program-related meetings.
• Train facility staff on health and safety protocols, procedures, and compliance standards.

Facility Responsibilities

• Cook up and support meetings, staff trainings, conferences, and other program-related events.
• Maintain cleanliness, organization, and functionality of office spaces, kitchens, supply rooms, and break areas.
• Procure and manage inventory for office, custodial, kitchen, and electronic equipment supplies.
• Report facility maintenance concerns to the Program Manager and serve as a liaison with vendors and service technicians.

Data & Compliance Responsibilities

• Perform data entry and maintain accurate records related to client information, billing, and reporting.
• Aid with audit preparation and ensure supporting documentation is organized and accessible.
• Maintain confidential client and program files in both electronic and physical formats in compliance with organizational policies and procedures.
• Support management with data reconciliation and reporting accuracy.