Coordinator, Administrative Services (17086)

Duties

• Represent the Associate Provost in matters as authorized
• Monitor and follow through on any issues that come up, as appropriate
• Interact with faculty, students, parents, and staff by answering inquiries or directing them to proper campus partners for resolution
• Handle travel arrangements, including preparation of travel authorization requests, cash advance forms, and expense reports for staff
• Disseminate information by using the telephone, mail services, and e-mail
• Provide administrative functions such as purchasing, personnel, and other major office functions
• Prepare correspondence, reports, and forms from drafts or brief instructions, ensuring compliance with rules and regulations
• Maintain calendar for Associate Provosts to include scheduling meetings and conferences
• Organize, maintain, and secure documents/files, both physical and electronic
• Manage special projects such as commencement, Faculty Grant program, Tenure and Promotion, Sabbatical and Professional Development Leave application processes, and retention, progression, and graduation initiatives
• and, other duties as assigned