Coordinator, Administrative Services

About Mizkan America, Inc.

Mizkan America is a subsidiary of the Mizkan Group, a global, family-owned company founded over 220 years ago. We are leaders in vinegar, condiment, and sauce production, serving various markets including retail, foodservice, and specialty Asian foods. Our commitment to excellence and transparency drives our company culture, fostering a dynamic and inclusive workplace where everyone's contributions are valued.

What You'll Do

• Ensure smooth day-to-day operations of the corporate office
• Provide administrative support for company needs
• Support leadership administrative needs
• Manage key processes such as purchase orders, document coordination, and mail distribution
• Manage visitor access, employee badges, and digital visitor management system
• Handle incoming phone calls and coordinate building work orders and maintenance requests
• Coordinate building notifications and ensure timely employee communications
• Support onsite meetings and events
• Administer administrative tasks such as document preparation and scheduling
• Prepare reports and business documents
• Execute the purchase order (PO) process
• Track invoices and partner with Finance for payment processing
• Perform other duties as assigned

What You Bring

• Reliable, self-motivated, and highly organized with strong attention to detail
• Demonstrated learning agility and willingness to take on new responsibilities
• Strong written and verbal communication skills, with the ability to interact professionally with employees, leadership, vendors, and visitors
• Excellent customer service and interpersonal skills
• Prioritization and multitasking abilities, especially in an environment with frequent interruptions
• Proven ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft Office Suite
• Ability to learn and operate common office equipment such as copiers, scanners, postage machines, and shipping systems

Physical Requirements and Work Conditions

• Primarily in a professional office environment
• Prolonged periods of sitting while working at a computer and performing administrative tasks
• Frequent use of hands and fingers for typing, handling paperwork, and operating standard office equipment
• Viewing computer screens and printed materials for extended periods with a high level of accuracy
• Daily standing, walking, bending, reaching, and moving throughout the office, mailroom, and kitchen areas
• Ability to lift and move packages and supplies weighing up to 25 pounds

Compensation & Benefits

• Hourly rate of $27.50 to $38.46, with an annualized salary equivalent of $57,200 to $80,000, based on a full-time schedule
• Short-Term Incentive Bonus
• Full range of medical, dental, vision, 401K plus up-to-four percent (4%) match, profit sharing, wellness program, paid parental leave, long-term-care insurance, critical accident insurance, short- and long-term disability and education assistance

Work Schedule & Location

• This is an in-person position based in Schaumburg, IL