Administrative Coordinator

What You'll Do

• Serves as highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers.
• May monitor and request updates to website and social media channels and work with marketing and communications team on communications projects and materials.
• Produces and edits complex documents, reports, spreadsheets and material for presentations.
• Responds to routine correspondence; prepares meeting agendas and minutes.
• Captures and edits videos and audio recordings.
• Captures and edits videos and audio recordings.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Oversees daily operations of department or business unit.
• Evaluates workflow, productivity and customer service.
• Oversees services from university departments to ensure technology, facilities, procurement and other needs are met.
• Oversees databases and file systems.
• Manipulates and audits data or requests data from other sources for reports for analysis.
• Coordinates plans and logistics for projects and larger scale events.
• Handles marketing and publicity, communication with speakers and coordination of venue.
• Tracks project timelines and deliverables.
• Maintains confidentiality of sensitive data.
• Monitors and tracks expenditures, researches and resolves problems, prepares reports, assists with assigned projections and works with department/unit leadership as needed.
• May assist with monitoring grants and contracts.
• Trains new support staff, students and temporary help.
• May provide direction, guidance and feedback on work performance.
• Prepares and monitors human resources and payroll transactions.

What We're Looking For

• Basic Requirements: Knowledge & Skills as Typically Acquired Through High School/GED or 5 plus years of related experience.
• Advanced knowledge of Microsoft office suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills and attention to detail.
• College degree may serve as a substitute for some years of experience.

Pay Range

Minimum $27.85, Midpoint $33.15, Maximum $38.50

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.