Administrative Coordinator 1/2/3 (Ouachita Child Welfare Admin)

About This Role

This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Ouachita Parish Child Welfare office. The Administrative Coordinator serves as the first point of contact at the agency, creating a welcoming environment for clients and visitors and providing administrative support that keeps the front office running smoothly.

Ideal Candidate Competencies

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences and experiences of internal and external customers.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.
• Following Policies and Procedures: The ability to follow, reinforce, adapt or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules and organizational policies.

Minimum Qualifications

No experience or training is required.

Job Duties

• Provides clerical support to the Child Welfare parish office.
• Assist with administrative and receptionist duties when needed or as assigned.
• Schedule fingerprints and perform printing for all perspective foster parents, care givers, and facility employees.
• Performs duties related to purchasing of office supplies.
• Keep record of all office equipment and prepare reports of items needing to be surplus.
• Organize and maintain file room and files in accordance with established procedure and records retention policy.
• May serve as timekeeper.

Career Progression

This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1, 2, or 3. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.

Benefits

• Insurance coverage (more information at https://info.groupbenefits.org/)
• Parental Leave – Up to six weeks paid parental leave (more information at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx)
• Paid holidays including New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor.
• Annual and sick leave which can be accumulated and saved for future use; accrual rate increases as years of service increase.
• Retirement systems participation including Louisiana State Employees Retirement System (www.lasersonline.org), Teacher's Retirement System of Louisiana (www.trsl.org), Louisiana School Employees Retirement System (www.lsers.net), among others.