Administrative Asstistant III-Quality Management (Full-time Remote, North Carolina Based)

Responsibilities

• Provide Administrative Support to Quality Management Department
• Maintain the Quality Management team SharePoint site to ensure information remains current and accessible for teams
• Afford support the creation of new and established Quality Management Microsoft Teams and Channels as directed by leadership
• Afford support with the Quality Management P Drive organization as directed by leadership
• Afford maintenance of files, reports, and data as requested
• Draft, edit, and disseminate letters, memos, and other documents as directed by leadership
• Maintain annual competency with procurement Card Training and Administrative Contracts and Purchasing
• Reconcile P-card expenditures for the Quality Management department to include accurate documentation
• Afford support for purchases for office supply orders, catering, on site visitor prep, as directed by leadership
• Afford support for arrangements of conferences, travel, and accommodations as needed or requested according to Alliance policies and procedures
• Afford support for compiling information for audits by State or other regulatory agencies as requested by leadership
• Create and edit PowerPoint presentations, surveys, and other operational needs as requested by leadership
• Manage member survey submission for State validating accurate data entry on member reported forms
• Provide Meeting/Event Support and Keep Minutes for Assigned Meetings
• Afford meeting support for Quality Management meetings, virtual and in-person, as needed with an emphasis on proficiency and support with virtual meeting management (Microsoft Teams)
• Afford management of Quality Management All Staff Department meeting invites, prepare and maintain meeting agendas; and distribute meeting minutes, action items, and related materials
• Afford preparation, maintenance, and distribution of meeting agendas, actions logs, and other associated meeting documents
• Schedule ad hoc meetings for Department Leadership as requested
• Afford coordination of in-person and remote meetings as requested including room logistics, audiovisual support, supplies, meals or snacks, and other meeting materials
• Afford coordination of internal/external events, including organizing invitations, reminders, facilities, equipment, and catering
• Afford collaboration with QM leadership on Department Hiring, Onboarding, And Training Support
• Afford support for Quality Management department onboarding after Alliance Organizational New Employee Orientation, including orienting new staff to Quality Management department, processes and working with the hiring manager to construct an onboarding schedule for new staff

Requirements

• High School degree or equivalent and four (4) years of progressively responsible secretarial/administrative experience including two (2) years of administrative or office management experience involving substantial public contact, information gathering, and writing experience
• Or Associate’s degree in business administration or related program and two (2) years of progressively responsible administrative experience including administrative or office management experience involving substantial public contact, information gathering, and writing experience
• Or Bachelor’s degree in Business Administration, Public Administration, or other related field
• Knowledge of office management techniques
• Knowledge of Microsoft Office products (A MS Excel and PowerPoint test will be administered to access candidates' level of proficiency)
• Skills in communicating, both verbally and in writing
• Skills in organizing workflow and coordinating activities
• Skills in developing presentations, presentation materials, and reports
• Ability to use audiovisual equipment and to train others in its use
• Ability to establish and maintain effective working relationships with subordinates, peers, management, and the general public
• Ability to coordinate a variety of resources in gathering information and independently answering inquiries
• Ability to exercise independent judgement and discretion
• Ability to plan and supervise the work of others, if applicable
• Ability to analyze and interpret policy and procedural guidelines
• Ability to resolve problems and questions independently

Qualifications

• Salary Range $20.73 -$26.43/Hourly Exact compensation will be determined based on the candidate's education, experience, external market data and consideration of internal equity.
• An excellent fringe benefit package accompanies the salary, which includes:
• Medical, Dental, Vision, Life, Long Term Disability
• Generous retirement savings plan
• Flexible work schedules including hybrid/remote options
• Paid time off including vacation, sick leave, holiday, management leave
• Dress flexibility