Administrative Associate III

FLSA status: This position is a pay grade 7.

About the role

Performs complex administrative assistant duties for the School of Agricultural Sciences & The Department of Engineering Technology.

Responsibilities

• Data and document processing and general customer service
• Data entry, verification, and filing
• Receptionist duties: greeting visitors, directing phone and walk-in customers, and scheduling appointments
• Standard reporting and maintaining office calendar and departmental website
• Attending meetings and taking notes
• Solving routine problems and performing tasks of a repetitive nature, including processing student forms and maintaining student files
• Coordinating Engineering Technology and Ag events and meetings
• Receiving and distributing mail daily
• Uploading syllabi and vitas for faculty
• Ordering and maintaining supply inventory
• Assisting office staff and faculty with budgeting, travel, and purchasing duties
• Handling P-Card purchases and monitoring expenses
• Performing other related duties as assigned

Requirements

• Associate’s degree in related field
• Four years relevant administrative assistant experience or experience in a related field
• Additional experience may be considered in lieu of education

Skills

• Strong written and verbal communication skills
• General knowledge of standard office functions
• Good knowledge of procedures and practices
• Ability to use standard office software
• Ability to apply policies and procedures and solve routine problems of a repetitive nature