Administrative Assistants / Office Support

Administrative Assistants / Office Support provides support to the Department of Energy National Security Administration Y-12 Field Office (YFO) and reports to the Program Manager. These positions are 100% on-site in Oak Ridge, TN.

Responsibilities

• Answer incoming telephone calls.
• Direct incoming calls to the appropriate personnel or take messages, as appropriate.
• Perform word processing, scanning, and faxing services that involve processing classified and unclassified correspondence on computers or other automated equipment.
• Process and handle all classified work according to approved security procedures.
• Proofread all prepared documentation, correcting all spelling, grammatical, punctuation, and formatting errors.
• Provide document duplicating services as required.
• Serve as the records custodian for the area supported, working with the YFO Records Manager to ensure proper archiving, inventory, disposition, and destruction of records.
• Shred and recycle documents as required.
• Schedule conference rooms, appointments, and meetings as required using NNSA approved technologies, including processing visitor access requirements as applicable.
• Call in maintenance on office equipment that has existing service contracts.
• For equipment not covered by existing service contract, contact appropriate Federal personnel.
• Prepare, receive, and store classified documents in accordance with DOE Orders and manuals.
• Maintain or provide input to correspondence logs and various databases (e.g., eDOCS, TOPIC, or successor systems) that detail receipt or dispatch dates, suspense dates, identifying document characteristics, project management correspondence, training, file location, etc.
• Prepare presentation material, databases, and reports requiring expert skills in MS PowerPoint, WORD, Excel, Visio, and other current versions of software used by the field offices, to include bar, pie, text, or flow charts, calendars, etc.
• Maintain a calendar of planned meetings (e.g., telephone, videoconferencing), program reviews, etc., to ensure availability of facilities and equipment.
• Provide general administrative assistance as needed.
• Coordinate travel planning and documentation required for Federal employees through the current travel management systems.
• Maintain and distribute the Code of Federal Regulations as needed.
• Provide administrative support of the Management and Operating Contract documents as requested.

Qualifications

• HS Diploma with more than 6 years of experience.
• Q Clearance preferred.
• Documented work experience on resume that clearly supports all minimum qualifications and demonstrates the capability to successfully perform the tasks outlined in the SOW.
• Due to the nature of government contract requirements, U.S. citizenship is required.

Pay

$28 - $32 per hour