Administrative Assistant Support

This position requires being a US Citizen and an active Secret clearance. Onsite location: US Government Facility in New Boston, NH.

About the role

The Administrative Assistant will prepare reports and related administrative duties in accordance with the Commanders’ Support Staff Execution, Organization, and Responsibilities and USSF regulations, and aid the Government in organizing conferences and events.

Responsibilities

• Aiding the Government in organizing up to 20 conferences/events annually.
• Analyzing special projects and action times to provide administrative support to staff.
• Reviewing materials submitted for projects to ensure related procedures are met.
• Assisting in the creation of new administrative policies and procedures for the unit up to 4 times annually.
• Reviewing action papers and all documentation for style, composition, and grammar accuracy; making recommendations and/or corrections based on content, accuracy, and grammar.
• Researching office automation tools, reading vendor manuals, and applying techniques to develop new approaches pertaining to administrative practices and clerical procedures for processing and routing of correspondence.
• Acting as the unit’s SharePoint administrator; managing the unit’s knowledge management requirements.
• Managing collaboration and workflow/tasking software/processes and worksheets.
• Managing calendars, meetings, read-ahead material, and attendees for up to 5 assigned leaders daily.
• Assisting Government staff in preparing memorandums and all other unit-level correspondence.
• Leveraging Department of the Air Force Guidance Memorandum to Air Force Handbook (AFH 33-337), The Tongue and Quill for guidance on reporting and correspondence.
• Assisting the Government in preparing travel orders for leadership personnel.
• Performing other job-related duties as assigned.

Requirements

• Bachelor’s Degree.
• 5-7 years’ experience in a Department of Defense (DOD) Administrative Assistant role; Space Force or Air Force experience preferred.
• Familiarity with MilPDS, LeaveWeb, IAO Express, MyFSS, and CitiManager (Credit Cards).
• Familiarity with CSS (Trusted Agent for the Drug Demand Reduction Program).
• Familiarity with Personnel Flight (Evaluations and Retirement paperwork).
• Ability to manage Outlook calendars and meeting coordination.
• Ability to manage/maintain SharePoint sites.
• Must be able to work independently with little management oversight.
• Excellent organizational, interpersonal, and judgment skills.
• Excellent oral and written communication skills.
• Proficient with the Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Outlook).
• Workspace will be in a US Government Facility with controlled access and/or military installation, full-time on-site.
• Core hours of work are from 0800 to 1600 MST daily; personnel shall generally be available during these core hours.
• 0 – 10% travel to Colorado Springs, CO annually.
• Must pass pre-employment qualifications of Cherokee Federal.

Pay

Estimated starting salary: $90,000. Pay commensurate with experience.

Benefits

• Medical, Dental, and Vision coverage.
• 401K retirement plan.
• Other possible benefits as provided (subject to change with or without notice).