Administrative Assistant Office Support

About the role

The Administrative Assistant Office Support (AAOS) position at Urban Pathways provides clerical support including scheduling, conference room set-up, data entry, and project work as assigned. The role requires a proactive, person-centered approach and strong interpersonal and communication skills.

Responsibilities

• Prepares general reports, correspondence, memos, etc., for the Executive Administrative Assistant and other Senior Leadership staff as assigned.
• Inputs computer information including posting of purchase orders, and other data inputs.
• Performs clerical tasks and accurate data input in multiple systems by following instructions and/or written procedures.
• Filings paperwork and mails correspondences.
• Completes inventories and orders office supplies.
• Maintains office cleanliness.
• Communicates with building maintenance, when needed.
• Operates office equipment.
• Covers Sr. Leadership Meetings including preparation and dissemination of agendas, meeting attendance and meeting minutes.
• Provides coverage of the Administration office reception desk as needed.

Qualifications, Education And Experience

• Aceessory degree required.
• Or an Administrative Assistant Certificate with a high school diploma, GED/TASC is required.
• At least 1-2 years of administrative and clerical experience required.
• NYS Notary Public.
• Preferred experience working in a social service setting such as with persons experiencing homelessness, mental illness, and/or substance use population.

Skills & Competencies

• Proficiency in Google Suite & Microsoft 365, Videoconference, & technical online skills.
• Excellent interpersonal skills and ability to work as both part of a team and independently.
• Strong written and verbal communication skills.
• A proactive person-centered approach.
• Experience in working with diverse communities.
• Foreign language is a plus.

Benefits

Urban Pathways offers a comprehensive benefits package designed to support the well-being and professional growth of our employees. These benefits include:

• Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.
• Retail Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.
• Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.
• Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.
• Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.
• Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.
• Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.
• Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.