Administrative Assistants

The Anatomy Lab & Body Donor Program Administrative Assistant provides comprehensive administrative and operational support to ensure the efficient day-to-day functioning of the Anatomy Lab and the Body Donor Program.

Responsibilities

• Administrative & Office Support
  • Provide general administrative support for the Anatomy Lab and Body Donor Program, including document preparation, filing, scanning, data entry, and record maintenance.
  • Maintain organized electronic and paper files in accordance with department and university practices.
  • Assist with routine purchasing, ordering, and basic tracking of supplies and administrative requests, as assigned.
• Scheduling & Coordination
  • Manage calendars and schedule meetings, appointments, and program-related activities.
  • Coordinate logistics such as room reservations, resource scheduling, and meeting support.
  • Track schedules and communicate updates or changes to appropriate stakeholders.
• Phones, Reception & Communication
  • Serve as a primary phone and email contact for the Anatomy Lab and Body Donor Program.
  • Respond to routine inquiries, route calls and messages appropriately, and follow up as needed.
  • Greet and assist visitors in a professional and courteous manner, directing them to appropriate contacts or locations.
• Program Support
  • Provide administrative coordination support for Body Donor Program and Anatomy Lab activities, including tracking requests and supporting workflow processes.
  • Assist with preparation of materials, forms, packets, and general logistical support for lab and program operations.
  • Handle confidential and sensitive information with discretion and professionalism.
• Customer Service & Collaboration
  • Provide responsive, respectful customer service to faculty, staff, students, and external partners.
  • Communicate clearly and professionally in verbal and written interactions.
  • Work collaboratively with departmental staff to support program and lab needs.
• Perform other related administrative duties as assigned in support of departmental operations.

Requirements

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

• Administrative Assistants, I: Requires little to no related experience.
• Administrative Assistants, II: Requires at least 1 year of related experience.

Qualifications

• Experience providing administrative or office support in an academic, laboratory, clinical, or health sciences environment.
• Experience managing calendars, scheduling, and coordinating multiple priorities.
• Experience providing phone and front-desk/reception support.
• Proficiency with common office software (email, calendaring systems, word processing, spreadsheets).
• Strong organizational skills, attention to detail, and ability to manage sensitive information.
• Customer service skills.

Skills

• Strong organizational and time-management skills.
• Excellent interpersonal and communication skills.
• Ability to prioritize tasks and adjust to changing needs.
• Ability to work independently and as part of a team.
• Commitment to confidentiality and professionalism.

Pay

$12.00-$18.00 per hour

Schedule

Full Time