Administrative Assistant - Tempe, AZ

About the role

The Administrative Assistant supports the organization's mission by providing administrative and secretarial support to a department or group of professionals. This role requires a high school diploma or equivalent, 3-8 years of secretarial and administrative experience, and the ability to exercise normal independent judgment and basic reasoning skills.

Responsibilities

• Aids in the organization and maintenance of office supplies/files
• Schedules resources such as people, meetings, appointments, rooms, and equipment
• Answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties
• Sorts and distributes mail, faxes, makes copies, files
• Drafts and edits routine memos and other correspondence for all members of the branch
• Assists with the preparation of presentations, reports, spreadsheets, and other documents
• Maintains database information
• Supports the lead administrator with onboarding and offboarding, updating organization charts and lists, device ordering and access cards
• Coordinates branch events (Culture Club)
• Supports fleet management, customer setup, and safety administration coordination
• Coordinates vehicle assignments and fleet paperwork transfers
• Supports work center maintenance

Requirements

Requires the ability to exercise normal independent judgment and basic reasoning skills. Demonstrated on-the-job experience with report generation, presentations, and general correspondence. Legal authorization to work in the United States on a continual and permanent basis without company sponsorship.

Qualifications

• High School degree or state-recognized GED
• 3-8 years of secretarial and administrative experience

Skills

• Basic computer literacy, including proficiency with word processing, presentation, and spreadsheet applications
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and prioritize responsibilities
• Attention to detail and accuracy in data entry and documentation

Benefits

Commensurate with experience.

Pay

$45,410 - $77,846 annually.

Schedule

Varies based on department and project needs.