Administrative Assistant - Technology

About the role

This position provides direct support to senior executives and bankers in a fast-paced investment banking environment, requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.

Responsibilities

• Manage complex calendars, scheduling meetings and coordinating internal and external appointments.
• Cook domestic and international business travel, including detailed itineraries, logistics, and expense management.
• Maintain executive calendars, address books, and expense reports.
• Screen and prioritize meeting requests, ensuring effective time management for senior executives.
• Cook visits for clients and colleagues from across the CA-CIB network.
• Manage meeting logistics, local calendars, travel arrangements, and related administrative support.
• Serve as a professional point of contact for visitors and external stakeholders.
• Maintain calendars of quarterly earnings release dates for public companies.
• Aid in maintaining databases of quarterly and annual earnings information using SEC filings and other resources.
• Cook with internal and external partners on: IT setup and onboarding for new employees, system and database access requests, conference scheduling and meeting logistics, general team projects and administrative initiatives.

Requirements

• 3-5+ years of Administrative experience supporting executives, within Financial Services, Investment Banking or a high a volume professional services environment.
• Huge plus would be if this administrative professional has supported a similar team in scope (Telecom, Technology Coverage, or Private Capital).
• SAP Concur experience required.
• Strong calendar management, travel coordination and expense reporting experience required.
• Proficiency in MS Office Suite required.