Administrative Assistant

Rapid Growth and Opportunities

• Rapid growth in the market
• Growth opportunities available

About the Role

We are a high-quality company with an excellent reputation. You will be selling custom projects in some of the nicest areas of our community.

Responsibilities

• Coordinates and disperses leads as required
• Prepares lead-packets for new prospective customers
• Captures and tracks quotes for salespeople and completes the quote log for the franchisee/sales manager
• Photocopies necessary items for job files
• Prepares purchase requisitions and submits them to the franchisee manager for final approval for payment
• Maintains a payable processing system, matching vendor invoices with purchase orders, codes each invoice, and submits them to the franchisee/sales manager for final approval for payment
• Audits cabinet acknowledgements against the orders and reviews pricing to check for errors and ensures that the production date given corresponds with the time frame required for installation
• Maintains central job filing system and calendars
• Performs job invoicing and statement mailings on a computer system
• Closes out job files balancing contract price with monies received and establishes job gross profit for sales commission processing
• Collates and mails thank you cards as jobs are closed
• Enters and maintains all leads in the computer mailing list program
• Answers incoming phone calls and prepares lead input sheets and file data for sales to follow up
• Prepares all credit card receipts
• Maintains adequate levels of literature inventory and keeps literature holders stocked
• Prepares monthly sales performance report
• Keeps track of open invoices and payments
• Helps host seminars, sales events or training programs as needed
• Performs any other duties as required

Qualifications

Sales training and all sales tools provided

Skills

• Excellent communication skills
• Ability to manage multiple tasks simultaneously
• Strong organizational and attention to detail skills
• Proficiency with computers and software applications

Benefits

• Opportunities for career advancement within the franchise system
• Training and ongoing support from experienced franchise owners
• Competitive compensation and benefits

Pay

Compensation varies based on experience and qualifications

Schedule

Hours vary based on the needs of the franchisee and the workload